Private Event Services Manager

Club Location:

Weymouth Country Club - Medina, OH

Arcis Golf team members thrive on anticipating needs, forging connections, and elevating experiences for our team, members, and guests. We are an inclusive team of unique individuals who show up each day with a grateful spirit, humble heart, and a genuine respect for one another.

Private Event Services Manager

Location: Weymouth Country Club

Department: Food & Beverage / Catering / Events

Reports To: Director of Food & Beverage

Employment Type: Full-Time, Non-Exempt

Position Summary

The Private Event Services Manager is responsible for the successful planning, coordination, and flawless execution of all private events at the Club, including weddings, social functions, member celebrations, corporate outings, golf tournaments, and special club events. This role serves as the primary liaison from contract to completion, ensuring exceptional service delivery, revenue optimization, and unforgettable guest experiences consistent with the Club’s brand and hospitality standards.

Key Responsibilities

Event Planning & Client Experience

• Serve as the primary point of contact for clients throughout the entire planning process
• Assist with menu selections, beverage packages, rentals, décor, and layouts
• Coordinate with culinary, banquet, audiovisual, golf operations, and clubhouse departments
• Oversee all timelines, room diagrams, and final confirmations
• Ensure all details are communicated and executed flawlessly
  
  

On-Site Event Execution

• Be present at events as required to ensure proper setup, service flow, staffing, and guest satisfaction
• Problem-solve in real time with professionalism and grace
• Act as the lead service ambassador for hosts and VIP guests
• Maintain high standards of appearance, professionalism, and hospitality
  
  

Team Leadership & Training

• Partner with Banquet Managers, Service Managers, and Culinary Leadership
• Assist in training banquet staff on service standards and event flow
• Promote a culture of accountability, hospitality, and teamwork
  
  

Administrative & Financial Oversight

• Manage event deposits, billing accuracy, and final invoicing
• Forecast labor needs and coordinate staffing with F&B leadership
• Track revenue, cost of sales, and budget performance
• Maintain all event records, timelines, and contracts in the event management system
  
  

Member Relations & Club Integration

• Deliver a personalized planning experience for club members and guests
• Support major club events such as tournaments, galas, holiday events, and themed dining
• Actively participate in club culture and member engagement initiatives
  
  

Qualifications & Experience

• Minimum 3–5 years of experience in private events, catering sales, banquet management, or hospitality events
• Country club, resort, hotel, or upscale venue experience strongly preferred
• Proven track record in event sales, client experience, and execution excellence
• Strong knowledge of banquet service, food & beverage operations, and event logistics
• Ability to multitask in a high-volume, fast-paced environment
• Exceptional organizational, communication, and interpersonal skills
• Proficiency with event management systems, POS, and Microsoft Office
• Flexible schedule including evenings, weekends, and holidays
  
  

Core Competencies

• Hospitality-Driven Leadership
• Revenue-Focused Sales Approach
• Relationship Building
• Attention to Detail
• Service Recovery & Problem Solving
• Time & Priority Management
• Professional Presentation & Communication
  
  

Compensation & Benefits

• Competitive hourly rate
• Performance-based incentive opportunities
• Health, dental, vision, and retirement benefits
• Paid time off & holidays
• Club privileges and dining benefits
• Professional development & growth opportunities
  
  

Arcis Golf provides equal employment opportunities to all employees and applicants for employment and prohibits discrimination and harassment of any type without regard to race, color, religion, age, sex, national origin, disability status, genetics, protected veteran status, sexual orientation, gender identity or expression, or any other characteristic protected by federal, state or local laws.

Arcis participates in E-Verify, the government program that certifies an employee's right to work for us in the U.S.