What are the responsibilities and job description for the Administrative Team Member – Receptionist position at Architectural Floors, Inc.?
About Us: Arch Floors Inc. is a leading commercial flooring business known for our exceptional work and customer service. We are committed to delivering top-quality flooring solutions and creating a positive experience for our clients and partners.
Job Summary: We are seeking a friendly and professional receptionist to be the welcoming face of Arch Floors. This role is crucial in ensuring a positive experience for visitors and callers while providing essential administrative support to our office team.
Key Responsibilities:
- Visitor Management: Greet and welcome visitors warmly, ensuring a positive first impression.
- Phone Handling: Answer and direct phone calls efficiently to the appropriate team members.
- Mail Management: Handle incoming and outgoing mail, including sorting and distributing packages.
- Appointment Scheduling: Manage and monitor calendars for key team members, scheduling and coordinating appointments.
- Event and Meeting Support: Assist in organizing and coordinating company events and meetings.
- Office Supplies: Maintain and update inventory of office supplies to ensure smooth operations.
- Administrative Support: Provide general administrative assistance as needed to support office functions.
Requirements:
- Experience: Prior experience as a receptionist is preferred but not required.
- Skills: Excellent communication and interpersonal skills with a professional and friendly demeanor.
- Data Entry & Accounting Support: Comfortable with accurate data entry and basic accounting tasks, familiarity with QuickBooks or similar accounting software a plus
- Organizational Abilities: Strong organizational and time management skills with attention to detail and accuracy.
- Technical Proficiency: Proficient in MS Office applications (Word, Excel, Outlook).
- Multi-tasking: Ability to handle multiple tasks simultaneously and prioritize effectively.
- Team and Independent Work: Ability to work well both in a team environment and independently.
- Language: Fluency in Spanish required to communicate effectively with clients and team members.
- Education: High school diploma or equivalent.
Job Type: Full-time
Pay: $15.00 - $17.00 per hour
Benefits:
- 401(k)
- Health insurance
- Paid time off
Experience:
- Customer service: 1 year (Preferred)
Language:
- Spanish (Required)
Ability to Commute:
- Houston, TX 77046 (Required)
Work Location: In person
Salary : $15 - $17