What are the responsibilities and job description for the Administrative Assistant position at Architectural Clay Products Inc.?
Executive Administrative Assistant Full-Time | Pittsburgh, PA
A locally owned and respected wholesale distributor of brick, tile, and allied construction products is seeking a highly organized and detail-oriented Executive Administrative Assistant to join our team.
This position serves as a key administrative support role for our office staff, sales team, and account managers. The ideal candidate will be professional, dependable, customer-focused, and capable of managing multiple priorities in a fast-paced environment.
Key Responsibilities
- Provide administrative support to the office, including answering phones, filing, data entry, and correspondence.
- Support the Sales Team and Account Managers with daily administrative functions.
- Create and process material purchase orders.
- Maintain and update spreadsheets and reports.
- Assist with construction schedules and inventory tracking.
- Obtain freight quotes, schedule deliveries, book trucks, and track shipments.
- Coordinate office supply ordering and inventory.
- Maintain a professional and welcoming presence for customers, vendors, and visitors.
- Perform other administrative duties as assigned.
Qualifications
- Minimum of 3–5 years of administrative support experience.
- Bachelor's Degree preferred.
- Experience in the construction industry or with architectural, building, or engineering products strongly preferred.
- Exceptional organizational skills and attention to detail.
- Ability to manage confidential information with discretion.
- Strong proficiency in Microsoft Office Suite, including Word, Excel, and Outlook.
- Experience with QuickBooks is a plus.
- Familiarity with office equipment and general office operations.
- Excellent communication and customer service skills.
Benefits
- Competitive Salary
- Bonus Opportunity
- Medical, Dental, and Vision Insurance
- 401(k) Retirement Plan
- Paid Time Off
- Paid Holidays
- Free Parking
Location
Pittsburgh, PA
This is an in-person position. Candidates must be able to reliably commute to or relocate to the Pittsburgh area prior to employment.
We are an Equal Opportunity Employer and value a diverse workplace.
Pay: $21.00 - $25.00 per hour
Work Location: In person
Salary : $21 - $25