What are the responsibilities and job description for the Accounts Receivable Specialist position at Archerview, LLC?
The Accounts Receivable Specialist is responsible for managing the billing, collections, and cash application process for a growing produce brokerage and farming operation. This role ensures that invoices are issued accurately and payments are received and recorded promptly in a business where product moves quickly, pricing can fluctuate, and maintaining strong customer relationships is essential.
Working closely with sales, operations, and accounting, the Accounts Receivable Specialist helps maintain healthy cash flow while ensuring transaction records reflect the fast-paced nature of the produce industry.
Key Responsibilities
Billing & Invoicing
- Generate and distribute customer invoices based on shipment documentation, sales orders, and delivery confirmations.
- Verify quantities, pricing, freight charges, and adjustments before invoicing.
- Ensure invoices are issued promptly to align with shipment schedules and customer billing requirements.
- Maintain accurate documentation supporting produce shipments and related transactions.
Cash Application & Payment Processing
- Record and apply customer payments received via check, ACH, wire transfer, or other electronic methods.
- Reconcile incoming payments against open invoices and customer accounts.
- Investigate and resolve payment discrepancies, short pays, and deductions.
Collections & Account Management
- Monitor accounts receivable aging and follow up on overdue balances.
- Communicate with customers regarding outstanding invoices, payment status, and account questions.
- Work with internal teams to resolve billing disputes or documentation issues affecting payment.
- Maintain professional relationships with customers while enforcing credit terms.
Account Reconciliation & Reporting
- Reconcile customer accounts and investigate discrepancies.
- Prepare aging reports and assist leadership with visibility into receivable balances and payment trends.
- Support month-end close by reconciling accounts receivable activity and preparing related reports.
Operational Coordination
- Collaborate with sales, logistics, and warehouse teams to verify shipment details that impact billing.
- Ensure proper documentation is maintained for each transaction, including shipment records and pricing agreements.
- Assist with credit reviews and updates to customer payment terms as needed.
Compliance & Recordkeeping
- Maintain organized records of invoices, payment confirmations, and customer communications.
- Assist with audit preparation and financial documentation requests.
- Support year-end accounting processes as needed.
Qualifications
Required
- 3 years of accounts receivable, billing, or accounting experience.
- Strong organizational and follow-up skills.
- Ability to manage multiple accounts and prioritize collections effectively.
- Proficiency in Excel and QuickBooks Desktop.
- Strong attention to detail and accuracy with financial records.
- Excellent communication skills when interacting with customers and internal teams.
Preferred
- Associate’s degree in accounting, finance, or other business-related field of study
- Experience in using the information systems: I-Trade, Procurant, and/or EDICS
- Experience in agriculture, food distribution, produce brokerage, or logistics environments.
- Familiarity with high-volume invoicing tied to shipment or order-based transactions.
- Understanding of customer credit management and deduction resolution.
Key Competencies
- Strong attention to detail
- Effective customer communication
- Problem-solving and dispute resolution
- Ability to manage deadlines in a fast-moving operational environment
- Financial record accuracy and accountability
Job Type: Full-time
Pay: $26.44 - $31.55 per hour
Expected hours: 40 per week
Benefits:
- 401(k)
- Health insurance
- Paid time off
Work Location: In person
Salary : $26 - $32