Administrative Coordinator

Are you ready to join one of the fastest-growing accounting firms in the nation?

At Archer Lewis, we’re proud of our rapid growth and success as we seek to serve local businesses and their owners across the country. We’re looking for passionate individuals to help us on our mission of freeing up our clients to focus on their passions. If you’re seeking a rewarding career in a thriving firm where your expertise and contributions truly make an impact, Archer Lewis is the place for you.

Who We Are

Archer Lewis is driven by the simple mission of helping local businesses and their owners spend less time on tax and accounting and more time on their passions. As one of the fastest-growing accounting firms in the country, we are delivering our exceptional client service to new clients every day. With a focus on integrity and humility, we’ve built a culture where our people are empowered to grow professionally and deliver value to clients across a variety of industries. As we expand our national footprint, we’re dedicated to maintaining the highest standards of accounting while fostering an environment that supports teamwork, development, and career advancement.

Summary

We are looking for a customer service representative who will be the first line of contact and help assist our clients. The ideal candidate will have experience in project coordination or office management, possess excellent communication skills, and be proficient with technology. This role is essential for maintaining order and efficiency within the office environment.

Key Responsibilities & Duties

• Greet walk-in customers and manage incoming office calls.
• Maintain client newsletters and communicate office closures.
• Schedule and reschedule client appointments with staff.
• Assist with scanning, faxing, and setting up client projects alongside the Operations Manager.
• Reach out to clients waiting on information, liaising with other departments as needed.
• Organize client files and manage the maintenance of pick-up files.
• Manage courier systems and handle office mail distribution.
• Assist with client Christmas gifts and other seasonal or special occasion gifting.
• Coordinate employee gifts, including birthdays, awards, and office trivia events.
• Organize and maintain communal office areas, ensuring a clean and orderly environment.
• Track and manage office and building supply inventories.
• Maintain an organized office storage area.
• Perform other duties as assigned.