Office Administrative Coordinator - Chicago, IL

Office Administrative Coordinator - Chicago, IL
ADM Investor Services, Inc.
This is an exempt level position that does not offer a hybrid schedule.

Position Summary
ADM Investor Services, Inc. is looking for an experienced office administrative coordinator to join our team.  The ideal candidate is a detail-oriented, self-starter. This individual will support the Executive Assistant to the President, ADMIS. This role can be fast-paced with changing priorities and tight deadlines.  The Office Administration team works well together and collaborates to provide a productive environment.  

Role Responsibilities

• Manage office reception area including, switchboard, visitor access and room scheduling.
• Manage office work requests (e.g., ordering keys, cleaning).
• Coordinate vendor service calls.
• Inventory management.
• Monitor Office Administration mailbox.
• Ad-hoc projects ( incl mass mailing for Research Department).
• Expense report preparation.
• Back-up support for all mailroom services (incl printing).

Role Requirements

• 4 years of experience in an administrative management role
• Excellent verbal and written communication skills, initiative and problem-solving skills
• Proficiency in MS Office including Excel, Outlook, PowerPoint, Visio and Word
• Effective listening skills with strong attention to detail
• Commitment to integrity, safety, diversity and equality
• Experience in a collaborative, culturally diverse and inclusive environment