Part-Time Secretary

Ste. Genevieve du Bois Parish is seeking a welcoming, organized, and detail-oriented Part-Time Parish Secretary to support the daily operations of the parish office. This position serves as the first point of contact for parishioners, visitors, and community members while providing administrative, clerical, and communication support to the Pastor, parish staff, ministries, and parish organizations. The Parish Secretary helps ensure the efficient operation of the parish office and contributes to a hospitable and faith-centered environment. This position is scheduled for three days per week (Monday, Tuesday, and Wednesday).

Essential Responsibilities

• Greet visitors, parishioners, vendors, and community members and direct them to the appropriate person or ministry.
• Answer, screen, and route incoming phone calls; take and relay accurate messages.
• Provide administrative and clerical support to the Pastor, parish ministries, and parish organizations.
• Distribute incoming mail and coordinate outgoing correspondence.
• Maintain office supplies and coordinate ordering as needed.
• Prepare and distribute parish communications, including weekly bulletins, Flocknote messages, intercessions, website updates, and other communication materials.
• Coordinate parish events, facility usage, and maintain the parish calendar.
• Maintain parishioner records and database information.
• Assist with sacramental recordkeeping, including baptisms, marriages, funerals, registrations, and other parish records.
• Coordinate and schedule liturgical volunteers, including Lectors, Extraordinary Ministers of Holy Communion, and Altar Servers.
• Manage volunteer compliance requirements through the Archdiocesan Prevent and Protect program.
• Maintain a clean, welcoming, and organized reception and office area.
• Perform other administrative duties as assigned.

Qualifications

• High school diploma or equivalent required.
• Three to five years of administrative, receptionist, or office experience preferred.
• Proficiency in Microsoft Office applications, including Word, Excel, Outlook, and Publisher.
• Experience with Google Workspace (Docs, Drive, Sheets, Forms) preferred.
• Experience with Canva, parish communication platforms, or similar software preferred.
• Experience with bookkeeping, database, or business software preferred.
• Ability to learn new technology and software applications.

Knowledge, Skills, and Abilities

• General knowledge of and support for the mission, teachings, and practices of the Catholic Church.
• Excellent customer service and interpersonal skills.
• Strong verbal and written communication abilities.
• Strong organizational and time-management skills with attention to detail.
• Ability to manage multiple priorities and work independently.
• Ability to maintain confidentiality and exercise sound judgment.
• Strong computer and office technology skills.
• Self-motivated with the ability to take initiative and support parish projects and events.
• Ability to work collaboratively with clergy, staff, volunteers, parishioners, vendors, and community partners.

This part-time position offers an opportunity to support the mission of Ste. Genevieve du Bois Parish through hospitality, organization, communication, and dedicated service to the parish community.