What are the responsibilities and job description for the Clerical position at Archdiocese of St. Louis?
The Archdiocese of St. Louis strives to teach and share our faith, serve others, and foster unity throughout the St. Louis area. Once a part of Kenrick-Glennon Seminary's campus, the Cardinal Rigali Center in Shrewsbury, MO is today the headquarters and curia (governing body) for the Archdiocese of St. Louis.
Job Summary
The Clerical Assistant provides administrative and clerical support to ensure the efficient operation of the office while promoting the mission and values of the Catholic Church. This position serves as a welcoming and professional point of contact for parishioners, students, families, visitors, and staff, and supports the day-to-day functions of the organization through effective communication, recordkeeping, and administrative assistance.
Job Responsibilities
- Greet visitors, answer incoming phone calls, and respond to inquiries in a courteous and professional manner.
- Provide administrative support to clergy, ministry leaders, school staff, or department personnel as assigned.
- Prepare correspondence, reports, bulletins, meeting agendas, and other documents.
- Maintain accurate records, databases, and filing systems, including confidential and sensitive information.
- Assist with scheduling appointments, meetings, events, and facility use.
- Process incoming and outgoing mail, emails, and other communications.
- Coordinate office supplies and maintain inventory of materials and equipment.
- Support parish, school, or ministry events through administrative preparation and follow-up.
- Assist with data entry, recordkeeping, and preparation of reports.
- Maintain calendars and assist with coordination of activities and programs.
- Ensure compliance with organizational policies, procedures, and confidentiality requirements.
- Perform other clerical and administrative duties as assigned
Job Requirements
- High school diploma or equivalent required; associate degree or additional administrative training preferred.
- Minimum of one to two years of clerical, administrative, or office support experience preferred.
- Proficiency in Microsoft Office Suite (Word, Excel, Outlook, PowerPoint) and general office equipment.
- Strong organizational, communication, and interpersonal skills.
- Ability to manage multiple tasks and prioritize responsibilities effectively.
- Demonstrated attention to detail and accuracy.
- Ability to maintain confidentiality and exercise discretion in handling sensitive information.
- Commitment to providing excellent customer service.
The Archdiocese of St. Louis is an Equal Opportunity Employer and prohibits discrimination and harassment of any kind. All employment decisions are based on business needs, job requirements and individual qualifications without regard to race, color, religion, gender, national origin, age, marital, parental, veteran or disability status.
Pre-Employment Screening
All candidates receiving an employment offer must submit a pre-employment screening. The screening will include criminal background check, Family Care Safety Registration, drug screen, employment and educational licensure/certification verification, health screening, and any other screenings deemed necessary for employment. Any offer would be contingent upon successful completion of any required screening.
Our Mission
We are a unique community—diverse in our talent, but unified in our drive to create together, face challenges together and grow together. Our values push us to empower, propel and inspire new ways of turning possibilities into realities. Our competencies define the behaviors that guide who we are, how we are inspired and how we inspire of others to succeed.
Benefits
Work/life balance is so important to the archdiocese. After all, our business is about making life easier and better—and we want that for you and your career just as much as our consumers and their day-to-day lives. That’s why we offer flexible working times, remote working options, generous paid vacation increasing with service, and personal leaves of absence.
As well as being able to make the most of life at home, you’ll also be able to contribute to the Archdiocese sponsored volunteer events. You can discover more about who we’re working with near you, and you can always ask us more about this at events and interviews—we love to see how passionate our people are about giving back.