Front Office Receptionist, St. Michael Olympia

Position Summary

The St. Michael Parish School Office Receptionist serves as the welcoming face and central communication hub of the school community. This position supports the daily operations of the school office by providing exceptional customer service, coordinating communication, maintaining organized records, and assisting with a wide range of administrative responsibilities.

The ideal candidate is professional, personable, highly organized, adaptable, and able to thrive in a fast-paced school environment while balancing multiple priorities and responding to immediate needs with efficiency and care. A commitment to supporting the mission and values of St. Michael Parish School is essential.

Essential Duties And Responsibilities

Reception & Front Office Support

• Welcome and assist students, families, staff, volunteers, and visitors in a professional and friendly manner
• Serve as the primary front office contact by answering, screening, directing phone calls, and responding to general inquiries
• Maintain an organized, efficient, and welcoming front office environment
• Manage visitor check-in procedures and maintain visitor logs in accordance with school safety protocols
• Process and distribute incoming mail and assist with outgoing correspondence
• Provide basic support and supervision for students visiting the health room as needed
  
  

Attendance & Student Records

• Manage daily attendance procedures and absentee reporting
• Maintain accurate student attendance records and documentation
• Communicate attendance concerns or discrepancies with families and administration as appropriate
• Assist with maintaining accurate student records within school information systems
  
  

Volunteer Coordination

• Manage volunteer registration and tracking systems
• Coordinate volunteer compliance requirements, including background checks and Safe Environment documentation
• Maintain organized volunteer files and compliance records
  
  

Administrative & Office Support

• Order, organize, and maintain office, classroom, and school supplies
• Provide clerical and organizational support to faculty and staff
• Utilize school databases and data management systems to maintain accurate records and reports
• Assist with school-wide communications, forms, and administrative projects as assigned
  
  

Safety, Facilities & Campus Support

• Coordinate maintenance requests and communicate with vendors and maintenance personnel as needed
• Support efforts to maintain a safe, clean, and organized campus environment
• Serve as a member of the Parish and School Safety Committee
• Monitor campus security cameras and report concerns when necessary
  
  

Qualifications & Skills

• High school diploma or equivalent required
• Strong organizational skills with excellent attention to detail
• Ability to manage multiple priorities effectively in a fast-paced environment
• Excellent interpersonal, communication, and customer service skills
• Ability to interact professionally and positively with students, families, staff, volunteers, and visitors
• Proficiency in Google Workspace (Docs, Sheets, Gmail, Calendar) required
• Proficiency in Microsoft Office Suite required
• Ability to learn and effectively use school information systems and data management software
• Canva experience preferred
• Ability to maintain confidentiality and handle sensitive information with professionalism and discretion
  
  

Salary

$25-$35/hour, any offered salary is determined based on internal equity, internal salary ranges, market data, applicant's skills and prior relevant experience, degrees, and certifications. A comprehensive package of benefits is offered including two medical plan options, dental, vision, life, accidental death and disability, long term disability, pension, 403(b), HSA, FSA, and generous sick leave, vacation, and holidays. For teachers in the first 5 years of their careers, we offer the opportunity to apply for affordable, innovative housing options, based on availability.

Interested candidates should complete an online application with the Office for Catholic Schools on Applitrack and e-mail a resume and cover letter to Dana Lashley, Principal, principal@stmikesolympia.org.