Athletics and Activities Operations Coordinator, Bishop Blanchet. Seattle

Athletics and Activities Operations Coordinator

Bishop Blanchet High School - Seattle WA

Reports to the Athletic Director

Start Date: August 10, 2026

At Bishop Blanchet High School we strive to embody the example of Jesus Christ and live out Catholic Social Teaching by employing empathy, finding dignity in all people, and fostering a true sense of community. We believe it is important to provide a safe space for courageous conversations, exchange of ideas and problem solving while welcoming our differences and respecting our unique life experiences.

Bishop Blanchet High School is located in Seattle, one of the fastest growing cities in the country. Our city has a vibrant culture, a rich history and is close to many attractive destinations. We offer a fun, supportive work environment and ample opportunities for personal and professional growth.

Mission Statement

Bishop Blanchet is a Catholic, college preparatory high school established by the Archbishop of Seattle. Rooted in Gospel Values, we educate students within a challenging, positive and diverse learning environment. We inspire students to transform the world around them through a lifelong commitment to faith, scholarship and service.

Purpose

The person in this role supports the Athletic Director and the Vice Principal of Student Activities in the management of the Bishop Blanchet Athletic Department and Student Activities programs.

Essential Job Functions

Athletics & Activities Operations Management

• Greet and assist parents, students, faculty/staff, and guests in the office in a welcoming and professional manner.
• Coordinate and support the day-to-day operations of the Athletics and Activities departments in collaboration with the Athletic Director and Vice Principal of Student Activities.
• Coordinate all student transportation logistics, including scheduling, vendor/charter communication, trip requests, dismissals, and communicate bus transportation with the facilities staff member in charge of buses for athletics and activities events.
• Maintain department websites and digital resources, ensuring accurate and timely information for students, families, coaches, moderators, and community members.
• Manage and maintain the school's master event and facility calendar and scheduling process.
• Oversee student eligibility processes for athletics and extracurricular activities, including attendance monitoring and academic grade verification.
• Manage department supply inventories and coordinate purchasing and distribution of materials as needed.
• Oversee practice and game scheduling for all athletic programs, coordinating facility usage, transportation, officials, and stakeholder communications
• Oversee the administration and coding of all athletics and activities programs, analyzing participation and operational data to develop high-level summaries, reports, and recommendations that support departmental planning and decision-making.
• Maintain faculty, staff, student, and coach identification badge inventory, including issuance and replacement.
  
  

Event Planning & Program Administration

• Lead logistical planning and execution of major athletics and student life events, ensuring a high-quality experience for participants and guests.
• Lead Coordinator for the Grandparents Reception, Graduation, and Hall of Fame Events
• Coordinate Senior Night celebrations, athletic signing ceremonies, state tournament travel, end-of-season recognition programs, and other events.
• Support schoolwide events, including orientation, Community Period activities, and other special programs.
• Coordinate schoolwide photography services and related logistics for student activities, class groups, Media Days, and graduation.
• Assist with Performing and Fine Arts productions, including logistical coordination, ticket distribution, and contract collection.
• Manage facility scheduling and coordinate the use of campus spaces by internal and external groups.
  
  

Student Recognition & Engagement Programs

• Coordinate student recognition initiatives, including Student of the Month, athletic awards, extracurricular awards, and certificate programs.
• Coordinate and support the Buddy Program
• Develop seasonal programs, publications, and recognition materials that celebrate student achievement and participation.
  
  

Communications & Stakeholder Relations

• Manage department communications to students, families, coaches, moderators, and staff, ensuring timely and accurate dissemination of information.
• Prepare and distribute weekly communications, including newsletters, event updates, and family resources.
• Coordinate event registrations, online ticketing systems, guest approvals, and related participant communications.
  
  

Financial & Administrative Coordination

• Process reimbursement requests and financial documentation for coaches, moderators, and department programs.
• Coordinate student registration processes for athletics and extracurricular activities.
• Maintain records, inventories, schedules, certificates, and operational documentation supporting department functions.
  
  

Strategic Support & Other Responsibilities

• Serve as the designated administrator-on-duty for evening, weekend, or off-campus athletics or activities as assigned by supervisor approximately one night most weeks, ensuring student safety, adherence to school policies, and successful event execution.
• Provide administrative and operational support to the Athletic Director and Vice Principal of Student Activities in advancing departmental goals and initiatives.
• Support cross-departmental projects that enhance student life, school spirit, and community engagement.
• Perform other duties as assigned.
  
  

This is an hourly position, benefits-eligible, and follows the academic calendar, including holidays and breaks. This position includes work ten days after the academic year ends and fifteen days before the academic year begins. For the 2026/27 school year this would be August 10, 2026 through June 25, 2027.

Compensation And Summary Of Benefits

• Current Hourly Rate Range: $28.07- $34.31 Any offered salary is determined based on internal equity, internal salary ranges, market data, applicant's skills and prior relevant experience, degrees, and certifications.
• Medical, dental, life insurance
• Access to 403(b) retirement match program
• Access to HSA employer funding
• Access to fitness center
• School funded professional development opportunities
• Continuing education and/or in-building child tuition support
• Opportunities to help with our robust co-curricular programs, including our competitive athletic programs, clubs, and performing arts
• Incredibly supportive, professional, and committed faculty and staff that value community
• 9-acre campus two blocks from Greenlake that boasts an outdoor athletic stadium, a fitness center, sports medicine training room, three gymnasiums, three performing arts spaces including a black box theatre, and a recently renovated student commons.
  
  

Application Process

Bishop Blanchet High School is a 9-12 grade Catholic school located in Seattle, WA and is committed to attracting and retaining outstanding individuals to better reflect the racial, cultural, and gender diversity of our student population. We actively seek candidates of different backgrounds who are devoted to engaging and inspiring a high-achieving and well-rounded student population to be leaders, in and out of the classroom.

Interested and qualified applicants must complete an application inFrontline through the Archdiocese of Seattle and email a cover letter and resume to the Athletic Director at sgaskill@bishopblanchet.org

Inquiries about this position may be directed to the Athletic Director at: sgaskill@bishopblanchet.org or 206-527-7711

Applications will be accepted until the position is filled.