What are the responsibilities and job description for the Bookkeeper - Full Time position at Archdiocese of San Antonio?
Full-time Description
Employment Status: Full-Time
FLSA Status: Non-Exempt (Hourly)
Schedule: Monday – Friday 9 am – 6pm / 40 hours per week
Reports to: Business Manager
Full-Time Benefits
Summary
The Bookkeeper fulfills the mission of the parish by ensuring effective and efficient administration of bookkeeping, and accounting process and procedures.
Essential Functions
Accounting/Bookkeeping
Minimum Qualifications
Employment Status: Full-Time
FLSA Status: Non-Exempt (Hourly)
Schedule: Monday – Friday 9 am – 6pm / 40 hours per week
Reports to: Business Manager
Full-Time Benefits
- Paid Holidays/Holy Days
- 403b Retirement
- 401 (a) Pension Plan
- Medical, Dental, Vision, Life
- Employee Assistance Program
- Short-term/Long-term Disability
Summary
The Bookkeeper fulfills the mission of the parish by ensuring effective and efficient administration of bookkeeping, and accounting process and procedures.
Essential Functions
Accounting/Bookkeeping
- Provides Bookkeeping support for the parish.
- Writes checks and maintains parish checking account; reconciles account with bank statements and submits documentation for reimbursement.
- Maintains accounts payable/receivable, payroll, deposit and financial records.
- Posts deposits of contributions, donations, and other receipts in accounting system.
- Prepares change boxes for special activities and accounts for monies.
- Maintains accounting records; scan and posts receipts and expenditures to proper accounts and prepares a variety of financial reports.
- Maintains and reconciles other fund accounts as assigned; Reconciles budget printouts received from the Archdiocese Business Office Department and all parish financial data.
- Responds to inquiries concerning account matters; meets with auditors and Business Office Department as necessary to provide records, information, and explanations.
- Prepares financial budget and reports for Pastor approval and prepares status reports for Business Manager.
- Monitors budget to actual performance.
- Ensures all tax reports (941, W-2s, 1099s) are filed in a timely manner.
- Coordinates all financial reports and letters with the local Pastor and Business Manager.
- Oversee electronic giving (credit card, online, ACH, etc.) records and deposits.
- Performs monthly accounting tasks such as monthly general ledger entries and adjustments to close the month/quarter/year.
- Attends Finance council meetings.
- Preparation: Reconciliation of monthly organization financial reports.
- Assists other office personnel in completing duties as needed.
- Performs a variety of office duties, such as typing, filing, answering the telephone, opening, and distributing mail, assisting office visitors and other related duties as assigned.
- Ability to establish and maintain effective working relationships.
- Exceptional communication and collaboration skills.
- Strong organizational and time management skills.
- Ability to work in fast-paced environment.
- Always maintain confidentiality.
- Supports and upholds the philosophy of Catholicism and the mission of the parish.
- Adherence to the Code of Conduct and the Faith and Moral Policy is mandatory.
Minimum Qualifications
- High school diploma or equivalent required.
- Associate or bachelor's degree in accounting or related field, with course work in business, math, accounting, bookkeeping and recordkeeping, preferred.
- Successful bookkeeping or accounting experience, generally a minimum of two years, preferred.