What are the responsibilities and job description for the Administrative Assistant position at Archdiocese of Oklahoma City Schools?
JOB SUMMARY
Under the direction of the principal, the school secretary performs a variety of clerical and support work involving both specific routines and broadly defined policies and procedures; greets and interacts with the public, works cooperatively with staff, students, and parents, and performs other related duties as assigned.
This position is required to convey the Church's message and to assist in carrying out the Church's mission. This position is required to uphold the standards of the Catholic Church in his/her day-to day work and personal life. All employees are expected to be persons of integrity and must conduct themselves in an honest and open way, free from deception or corruption and in a manner consistent with the discipline and teachings of the Catholic Church. Employees are expected to
follow rules of conduct that will protect the interests and safety of all, including the standards and policies set forth in the Archdiocesan Code of Conduct, Archdiocesan Policies and Guidelines, Parent/Student Handbook and Employee Handbook.
MINIMUM QUALIFICATIONS
- High school diploma or equivalent
- Knowledge of and ability to use English correctly and appropriately
- Computer skills
- Ability to communicate
- Valid driver’s license
PREFERRED QUALIFICATIONS
- Two years’ clerical/ secretarial experience, including word
- Previous experience in a school setting working with diverse groups of adults and children.
- Ability to perform minimal bookkeeping
- Knowledge of modem office practices and pr
- Ability to maintain clerical records and prepare simple
- Ability to learn and interpret rules, regulations, laws and
- Ability to perform required clerical work accuracy and within established
- Ability to operate a variety of office
- Ability to utilize word processing, data base and spread sheet programs on the
- Ability to meet and interact with public and employees with tact, courtesy and
- Ability to compile information from various sources and type on a variety of
- Ability to exercise independent judgment in the interrelation and application of standard practices and pro
- Ability to demonstrate positive attitude, team cooperation, and positive work performance for the purpose of maintaining the instructional process and well-being of the school.
- Ability to work independently.
ESSENTIAL FUNCTIONS
- Maintains confidentiality regarding school matters, and handles confidential information and documents with complete
- Follows the school’s discipline policy for students
- Maintains an orderly and safe work environment free of hazards
- Acts in a professional manner in demeanor and work habits
- Meets and interacts with the public in routine situations which require tact, discretion and
- Provides a variety of clerical duties involving all but the most complex
- Gives information and interpretations of policies or procedures related to departmental or school
- Establishes, maintains and monitors accurate, neat and efficient electronic and manual filing
- Sorts and classifies incoming mail and other information for efficient disbursement to appropriate
- Prepares letters, memoranda, reports, bulletins, handbooks, questionnaires, requisitions and other materials from marginal notes, rough drafts, verbal instructions or dictating
- Compiles information from various sources on a variety of standardized
- Assists the principal in the orientation and training of employees or
- Orders/tallies lunches daily and provides month-end
- Gathers and prepares appropriate attendance/ accounting
- Enrolls and discharges Requests records from prior schools, distributes school records.
MARGINAL FUNCTIONS
Other duties as assigned.
PHYSICAL REQUIREMENTS and DEMANDS
Not limited to the following:
- Physical ability to perform the above listed essential functions with or without reasonable accommodation.
- Sitting or standing for long periods of time
- Walking/ climbing stair
- Occasional lifting (up to 20 pounds) of materials for meetings, presentations or other
WORK ENVIRONMENT
This job operates in an office setting. This role routinely uses standard office equipment such as computers, phones, photocopiers, filing cabinets and fax machines.
TRAVEL
Travel is required as needed to attend workshops and in-service trainings sponsored by the Archdiocese and others approved by the principal.
Note: The above statements are intended to describe the general nature and level of work performed by an employee in this position. These statements are not to be construed as an exhaustive list of all responsibilities, duties, and skills required of employees in this position. Nothing in this job description restricts management's right to assign or reassign job duties as required. This job description is not to be construed as a guaranteed contract of employment for a definite period of time.