What are the responsibilities and job description for the ONBOARDING COORDINATOR position at Archbold?
Onboarding Coordinator - Physician Recruitment
Responsibilities
Coordinate and execute comprehensive onboarding programs for new providers to ensure a smooth transition into the organization.
Develop and manage detailed onboarding itineraries tailored to providers across multiple specialties.
Communicate directly with incoming providers to schedule onboarding timelines, and confirm start dates
Collaborate with cross-functional teams (HR, credentialing, IT, and clinical departments) to ensure all onboarding requirements are completed in a timely manner.
Provide administrative support and office management for the Director of Physician Recruitment to include, but not limited to:
Maintain physician, resident, and medical student tracking systems
Maintain expense records by updating spreadsheets and reconciling company credit card statements
Coordinate travel arrangements for provider visits
Maintain inventory of supplies and recruitment materials
Attend pertinent weekly/monthly/quarterly meetings
Research and recommend new sources for active and passive candidate recruiting
Source potential provider candidates daily using all platforms available
Curate and coordinate welcome materials for incoming providers, including pre-arrival placement of welcome gifts in hotel room/Airbnb
Assist the director in the effective coordination and organization of special functions and projects within the department, local community and region
Attend regional and national recruitment events as needed
Check voicemails daily
Performance Standards: Organization Wide
Maintains a professional image.
Makes a conscientious effort to help maintain a clean, safe and secure environment.
Assumes responsibility for institutional requirements.
Customer Service
Interpersonal skills
Demonstrates pride in the organization
Strives to work well as a team member
Demonstrates effective implementation of clerical skill
Communications
Department activities
Provides administrative support and office management for the Director of Physician
Strong Written And Verbal Communication Skills Required.
Exhibit superior customer service skills.
Good interpersonal skills and the ability to interface with employees at all levels within the organization and the general public.
Proficient in Word, Excel, PowerPoint and database systems.
Must be self-motivated and able to work without constant supervision.
Ability to work accurately and effectively under time pressures and constraints.
Because of extremely confidential and sensitive information, employee must exercise discretion at all times to keep all information confidential.
Employee is required to stand, walk, sit and use a computer.
May occasionally be required to lift and/or move up to 25 pounds. Some travel is required.
Education/Experience
Bachelor’s Degree in business administration, marketing, public relations or other related field preferred
Customer Service Experience; preferably in marketing, healthcare, or recruitment setting
Perks/Benefits
(for eligible employees):
Have optimal opportunity for career growth within our growing organization
Medical / Dental
Retirement Plan
PTO and paid life insurance
What Sets Us Apart
Archbold Medical Center is a four-hospital, four-nursing-home health system with 540 patient beds. We employ more than 2,500 people and boast an outstanding medical staff of nearly 200 qualified physician specialists. Our flagship hospital, Archbold Memorial Hospital, is a 264-bed hospital located in Thomasville, Georgia. Our system hospitals, also in Georgia, are Archbold Brooks Hospital in Quitman, Archbold Grady Hospital in Cairo, and Archbold Mitchell Hospital in Camilla.
For nearly 100 years, Archbold has been synonymous with high-quality, compassionate medical care. While our exemplary facilities have helped us maintain an excellent reputation, our team members are what makes Archbold special.
You are unique. You have skills and a strong passion for helping people. You also have personal goals, and Archbold wants to help you achieve them. We are a diverse healthcare system that promotes teamwork, continuing education, and leadership, and we are committed to recruiting and retaining the best healthcare professionals to join our Archbold team.
What We Offer
We know that your time and expertise are valuable, and to help our employees be at their best and make the most of their employment experience, we offer a comprehensive and generous benefits package that helps our employees and their families meet the challenges of everyday living.
We strive to be a workplace of choice, and from high-quality medical and dental care benefits to retirement benefits that help build wealth for your future, Archbold is proud to offer our employees one of the best benefits packages in the area.
Below are a few of the benefits Archbold Medical Center offers to employees:
To provide safe, innovative and compassionate care for our communities.
Vision
A healthier region, stronger communities, meaningful work, and trusted care
Responsibilities
Coordinate and execute comprehensive onboarding programs for new providers to ensure a smooth transition into the organization.
Develop and manage detailed onboarding itineraries tailored to providers across multiple specialties.
Communicate directly with incoming providers to schedule onboarding timelines, and confirm start dates
Collaborate with cross-functional teams (HR, credentialing, IT, and clinical departments) to ensure all onboarding requirements are completed in a timely manner.
Provide administrative support and office management for the Director of Physician Recruitment to include, but not limited to:
Maintain physician, resident, and medical student tracking systems
Maintain expense records by updating spreadsheets and reconciling company credit card statements
Coordinate travel arrangements for provider visits
Maintain inventory of supplies and recruitment materials
Attend pertinent weekly/monthly/quarterly meetings
Research and recommend new sources for active and passive candidate recruiting
Source potential provider candidates daily using all platforms available
Curate and coordinate welcome materials for incoming providers, including pre-arrival placement of welcome gifts in hotel room/Airbnb
Assist the director in the effective coordination and organization of special functions and projects within the department, local community and region
Attend regional and national recruitment events as needed
Check voicemails daily
Performance Standards: Organization Wide
Maintains a professional image.
Makes a conscientious effort to help maintain a clean, safe and secure environment.
Assumes responsibility for institutional requirements.
Customer Service
Interpersonal skills
Demonstrates pride in the organization
Strives to work well as a team member
Demonstrates effective implementation of clerical skill
Communications
Department activities
Provides administrative support and office management for the Director of Physician
Strong Written And Verbal Communication Skills Required.
Exhibit superior customer service skills.
Good interpersonal skills and the ability to interface with employees at all levels within the organization and the general public.
Proficient in Word, Excel, PowerPoint and database systems.
Must be self-motivated and able to work without constant supervision.
Ability to work accurately and effectively under time pressures and constraints.
Because of extremely confidential and sensitive information, employee must exercise discretion at all times to keep all information confidential.
Employee is required to stand, walk, sit and use a computer.
May occasionally be required to lift and/or move up to 25 pounds. Some travel is required.
Education/Experience
Bachelor’s Degree in business administration, marketing, public relations or other related field preferred
Customer Service Experience; preferably in marketing, healthcare, or recruitment setting
Perks/Benefits
(for eligible employees):
Have optimal opportunity for career growth within our growing organization
Medical / Dental
Retirement Plan
PTO and paid life insurance
What Sets Us Apart
Archbold Medical Center is a four-hospital, four-nursing-home health system with 540 patient beds. We employ more than 2,500 people and boast an outstanding medical staff of nearly 200 qualified physician specialists. Our flagship hospital, Archbold Memorial Hospital, is a 264-bed hospital located in Thomasville, Georgia. Our system hospitals, also in Georgia, are Archbold Brooks Hospital in Quitman, Archbold Grady Hospital in Cairo, and Archbold Mitchell Hospital in Camilla.
For nearly 100 years, Archbold has been synonymous with high-quality, compassionate medical care. While our exemplary facilities have helped us maintain an excellent reputation, our team members are what makes Archbold special.
You are unique. You have skills and a strong passion for helping people. You also have personal goals, and Archbold wants to help you achieve them. We are a diverse healthcare system that promotes teamwork, continuing education, and leadership, and we are committed to recruiting and retaining the best healthcare professionals to join our Archbold team.
What We Offer
We know that your time and expertise are valuable, and to help our employees be at their best and make the most of their employment experience, we offer a comprehensive and generous benefits package that helps our employees and their families meet the challenges of everyday living.
We strive to be a workplace of choice, and from high-quality medical and dental care benefits to retirement benefits that help build wealth for your future, Archbold is proud to offer our employees one of the best benefits packages in the area.
Below are a few of the benefits Archbold Medical Center offers to employees:
- Work/Life Balance
- Planning for the Future
- Low-Cost Prescriptions
- Health & Wellness Benefits
- Planning for Life’s Unexpected Moments
- Helping You to Advance Your Career
To provide safe, innovative and compassionate care for our communities.
Vision
A healthier region, stronger communities, meaningful work, and trusted care