What are the responsibilities and job description for the Advancement Services Manager position at Archbishop Wood Catholic High School?
Advancement Services Manager, Office of Institutional Advancement
Archbishop Wood High School
Warminster, Pennsylvania
Join Our Mission
Archbishop Wood High School is seeking a highly organized, mission-driven professional to serve as our Advancement Services Manager. This full-time position is an integral member of the Office of Institutional Advancement, providing operational excellence, donor stewardship, and data management that support the school's philanthropic mission.
Working closely with the Director of Institutional Advancement, the Advancement Services Manager will ensure every donor receives exceptional stewardship while maintaining the systems, reporting, and analytics that drive fundraising success. This position plays a vital role in supporting annual giving, major gifts, grants, alumni engagement, special events, and future campaign initiatives.
If you are passionate about Catholic education, relationship building, data integrity, and making a meaningful impact, we invite you to join our team.
Position Responsibilities
Database Management
- Manage all aspects of Raiser's Edge NXT, ensuring the accuracy, integrity, and security of constituent and donor records.
- Process and reconcile gifts, pledges, recurring gifts, matching gifts, stock gifts, and other charitable contributions.
- Maintain constituent records, donor coding, campaign assignments, and fundraising tracking.
- Create reports, queries, dashboards, exports, mailing lists, and donor analytics to support advancement initiatives.
- Monitor data quality through regular audits, duplicate record management, and data clean-up.
- Track fundraising performance and provide analytical reports on donor retention, acquisition, campaign performance, and fundraising trends.
Donor Stewardship & Recognition
- Execute and maintain our comprehensive stewardship program to ensure every donor receives timely, meaningful, and personalized acknowledgment.
- Coordinate gift acknowledgments, tax receipts, thank-you letters, donor calls, and stewardship communications.
- Oversee student thank-you note initiatives and donor impact reporting.
- Manage donor recognition societies, giving clubs, and annual recognition publications.
- Coordinate scholarship stewardship, including recipient letters, donor reports, and scholarship recognition events.
Events & Volunteer Engagement
- Coordinate donor appreciation events, receptions, stewardship activities, and recognition programs.
- Support fundraising events by managing guest lists, registrations, seating, sponsorship tracking, and post-event stewardship.
- Assist with alumni engagement and stewardship opportunities.
Qualifications
- Bachelor's degree preferred.
- Three to five years of experience in advancement services, fundraising operations, donor relations, nonprofit administration, or a related field.
- Experience with Raiser's Edge NXT or comparable constituent relationship management (CRM) software.
- Strong proficiency in Google Workspace & Microsoft Office.
- Excellent organizational, analytical, written, and verbal communication skills.
- Ability to manage confidential information with professionalism and discretion.
- Commitment to Catholic education and the mission of Archbishop Wood High School.
Compensation & Benefits
Archbishop Wood High School offers a competitive salary commensurate with experience and a comprehensive benefits package, including:
- Competitive salary based on qualifications and experience
- Full-time, 12-month position
- Generous paid time off, including school holidays
- 403(b) retirement plan with employer match beginning immediately
- Employer-paid life insurance
- Medical, dental, and vision insurance
- A collaborative, mission-focused work environment dedicated to educating the leaders of tomorrow
How to Apply
Interested candidates should submit the following:
- Cover Letter
- Resume
- Three Professional References
Please send application materials to:
Kristin Salter
Director of Institutional Advancement
Archbishop Wood High School
📧 Kristin.Salter@archwood.org
Subject Line: Advancement Services Manager
The deadline for application is September 1, 2026. Interviews will be granted to the most qualified applicants. PA required clearances, Safe Environment clearances, and official transcripts will be required before employment can begin. The Office of Catholic Education may waive qualifications relating to experience and education if such a waiver is warranted by other considerations. The intent of this job description is to provide a representative and level of the types of duties and responsibilities that will be required of positions given this title and shall not be construed as a declaration of the total of the specific duties and responsibilities of any particular position. Employees may be directed to perform job-related tasks other than those specifically presented in this description.Â
About Archbishop Wood High School
Archbishop Wood High School is a premier Catholic college preparatory school dedicated to forming young men and women of faith, excellence, leadership, and service. Guided by our motto, "Faithfulness Merits the Crown," we are committed to developing the leaders of tomorrow through academic excellence, spiritual formation, and a vibrant school community.
Archbishop Wood High School is an Equal Opportunity Employer committed to fostering a welcoming and inclusive workplace consistent with its Catholic mission.