What are the responsibilities and job description for the Estimating Administrative Coordinator position at ARCH?
Essential Duties and Responsibilities include the following. Other duties may be assigned.
At ARCH, we are committed to maintaining a strong team environment in order to build a safe and collaborative work environment. In addition, we offer the following benefits to help you consider working with us:
The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. The job involves prolonged periods of sitting at a desk, performing tasks at a computer. There is constant use of hands and fingers for typing, writing, handling documents, and using other office equipment. Some occasional, light physical activity may be needed, such as: standing and walking, occasionally lifting and/or moving up to 25 pounds, though typical items are lighter (e.g., boxes of paper or files).
Work Environment
The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. Works daily in a climate-controlled business office. The environment generally has a moderate noise level consistent with a standard office. While the job is mostly office-based you may occasionally walk to manufacturing floor and/or warehouse.
ARCH Global Precision is an Equal Opportunity Employee and wholeheartedly supports diversity in the workplace as a basic premise for business success. All employees of ARCH Global Precision are employed on an at-will basis.
This job description in no way states or implies that these are the only duties to be performed by the employee(s) incumbent in this position. Employee(s) will be required to follow any other job-related instructions and to perform any other job-related duties requested by any person authorized to give instructions or assignments.
A review of this position has excluded the marginal functions of the position that are incidental to the performance of fundamental job duties. All duties and responsibilities are essential job functions and requirements and are subject to possible modification to reasonably accommodate individuals with disabilities. To perform this job successfully, the incumbent(s) will possess the skills, aptitudes, and abilities to perform each duty proficiently. Some requirements may exclude individuals who pose a direct threat or significant risk to the health or safety of themselves or others. The requirements listed in this document are the minimum levels of knowledge, skills, or abilities.
- Provide administrative and clerical support to the estimating department, including correspondence, calendar management, and file organization.
- Coordinate bid preparation and submission, ensuring accuracy and timeliness.
- Communicate with vendors and subcontractors to solicit and track pricing, compiling quotes for cost analysis.
- Maintain organized digital and physical filing systems for estimating records (e.g., MS Teams, Miro).
- Monitor project schedules and deadlines to ensure timely completion of estimating activities.
- Research and compile project-related data such as material costs, labor rates, and customer requirements.
- Act as a liaison between the estimating team and other departments (project management, finance) for smooth information flow.
- Schedule and support meetings, site visits, and conference calls, including agenda preparation and minute-taking.
- High School Diploma or equivalent is required.
- Associates degree in Business Administration, Marketing, Management, Engineering, or other relevant field (or a combination of education and relevant work experience) is preferred
- Previous experience working in similar position in manufacturing a plus
- Previous experience in customer interfacing position
- Advanced use of Microsoft office (Word, Excel, Outlook)
- Knowledge of ERP systems (JobBoss)
- Experience with an estimating or project management software is beneficial
- Strong written and verbal communication skills required for effective communication with team members, vendors and customers.
- Excellent organizational skills and time management.
- Strong attention to detail with the ability to manage multiple tasks and deadlines with accuracy.
- Ability to work both independently and collaboratively within a team environment.
- A proactive, self-starter mindset is valued for anticipating team needs and resolving issues efficiently.
- Excellent organizational skills and time management.
At ARCH, we are committed to maintaining a strong team environment in order to build a safe and collaborative work environment. In addition, we offer the following benefits to help you consider working with us:
- Competitive Pay with Overtime Opportunities: Your time is valuable, and we treat it as such.
- Guaranteed 401K Match and Comprehensive Medical Insurance Plan: The best investment a company can make is the care of its own workers. ARCH offers multiple plans to select from to meet the needs of you and your family.
- Starting time off: Ten Days PTO with ten paid holidays
- Strong people-first company culture: You can only do your best if we give you our best!
The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. The job involves prolonged periods of sitting at a desk, performing tasks at a computer. There is constant use of hands and fingers for typing, writing, handling documents, and using other office equipment. Some occasional, light physical activity may be needed, such as: standing and walking, occasionally lifting and/or moving up to 25 pounds, though typical items are lighter (e.g., boxes of paper or files).
Work Environment
The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. Works daily in a climate-controlled business office. The environment generally has a moderate noise level consistent with a standard office. While the job is mostly office-based you may occasionally walk to manufacturing floor and/or warehouse.
ARCH Global Precision is an Equal Opportunity Employee and wholeheartedly supports diversity in the workplace as a basic premise for business success. All employees of ARCH Global Precision are employed on an at-will basis.
This job description in no way states or implies that these are the only duties to be performed by the employee(s) incumbent in this position. Employee(s) will be required to follow any other job-related instructions and to perform any other job-related duties requested by any person authorized to give instructions or assignments.
A review of this position has excluded the marginal functions of the position that are incidental to the performance of fundamental job duties. All duties and responsibilities are essential job functions and requirements and are subject to possible modification to reasonably accommodate individuals with disabilities. To perform this job successfully, the incumbent(s) will possess the skills, aptitudes, and abilities to perform each duty proficiently. Some requirements may exclude individuals who pose a direct threat or significant risk to the health or safety of themselves or others. The requirements listed in this document are the minimum levels of knowledge, skills, or abilities.