Administrative Assistant 4

Responsibilities

Work full-time at the Arcfield Rome, NY office with minimal supervision.

Perform a mix of program-specific support (approximately 80%) and general office support (approximately 20%), as described below.

Program Support

• Support a team of approximately 35 engineers.
• Perform a variety of program activities in support of functional areas such as finance, purchasing, or human resources.
• Monitor contract deliverable requirements to ensure all customer requirements are met.
• Review and edit contract deliverables submitted to our government customers.
• Review and edit documentation associated with software deliveries and create labels for outbound software.
• Support processes associated with secure important/export of data to/from a classified development network.
• Print and bind training documentation for training classes. For training events at customer sites, coordinate shipments to have documents on-site prior to training.
• Provide travel reservation and expense reporting assistance.
• Support conference event registration and coordination.
• Provide support for meeting and events such as facility coordination, facility access coordination, and arranging food/beverages.
• Coordinate shipping of program items to customer sites.
• Coordinate receipt of equipment to ensure proper company and government tracking is performed.
  
  

General office support

• Assist with answering the office front door.
• Assist with visitor check-in and badging when the site security manager is unavailable.
• Assist with receipt of packages delivered to the office and notification to addressee of package receipt.
• Monitor status of office supplies and coordinate purchases with the site manager.
• Assist with office function logistics such as conference room amenities (coffee, water, etc.), visitor lunch ordering/pickup/delivery, and team building event planning (summer cookouts, holiday parties, etc.).
  
  

Qualifications

BS 0-2 OR HS 6-8

You’d be a great fit if you…

• Work extremely well with others.
• Are able to remain calm in stressful situations.
• Are an excellent listener.
• Have advanced skills with Microsoft Word.
• Have strong skills with Microsoft Outlook and Excel.
• Have excellent written and verbal communication skills.
• Have a strong appreciation for attention to details.
• Have experience with travel coordination.
• Have experience with shipping processes.
• Have a proven ability to coordinate completion of multiple tasks running in parallel.
• Ability to obtain and maintain Secret Clearane
  
  

Equal Pay Act

This is the projected compensation range for this position. There are differentiating factors that can impact a final salary/hourly rate, including, but not limited to, Contract Wage Determination, relevant work experience, skills and competencies that align to the specified role, geographic location (For Remote Opportunities), education and certifications as well as Federal Government Contract Labor categories. In addition, Arcfield invests in its employees beyond just compensation. Arcfield ’s benefits offerings include, dependent upon position, Health Insurance, Life Insurance, Paid Time Off, Holiday Pay, Short Term and Long-Term Disability, Retirement and Savings, Learning and Development opportunities, wellness programs as well as other optional benefit elections. Min: $21.23 hr Max: $36.91 hr

EEO Statement

We are an equal opportunity employer and federal government contractor. We do not discriminate against any employee or applicant for employment as protected by law.