Procurement Specialist

Job Description

The Procurement Specialist will be responsible for sourcing materials, managing vendor relationships, and supporting daily procurement operations. Must be skilled in obtaining quotes from approved vendors, comparing pricing and availability, processing purchase orders, and ensuring timely delivery of materials to support business operations. Strong ability to coordinate with suppliers and internal teams while maintaining organized and efficient purchasing processes.

Tasks & Duties

• Coordinate with operations, maintenance, and engineering teams to ensure materials and supplies are available for projects and scheduled work.
• Knows, understands, and follows all Safety and Environmental policies, procedures and requirements.
• Contact approved vendors to request quotes for materials, products, and services based on company needs.
• Review and compare vendor pricing, product availability, and delivery timelines to support purchasing decisions.
• Build and maintain professional relationships with vendors and suppliers to support ongoing procurement activities.
• Negotiate pricing and purchasing terms when applicable to support company budgets and operational goals.
• Monitor order status and follow up with vendors to ensure on-time delivery of materials and equipment.
• Expedite shipments and resolve delivery delays as needed to minimize operational disruptions.
• Assist in resolving purchasing, shipping, and invoice discrepancies with suppliers and contractors.
• Review invoices and support payment approval processes.
• Maintain organized purchasing records, vendor information, and procurement documentation.
• Prepare purchasing reports and provide updates to management as needed.
• Manage multiple purchasing requests and priorities in a fast-paced, deadline-driven environment.
• Support daily procurement operations and perform additional duties as assigned.
  
  

Qualifications

• Bachelor’s Degree in Business Administration, Supply Chain Management, Finance, Operations, or related field preferred but not required.
• Experience in purchasing, procurement, or supply chain operations preferred.
• Strong communication, organization, and negotiation skills.
• Ability to manage vendor relationships and support procurement operations efficiently.
• Experience working under deadlines and handling multiple priorities simultaneously.