What are the responsibilities and job description for the Project Coordinator/Project Administrator position at Arcadis?
Arcadis is the world's leading company delivering sustainable design, engineering, and consultancy solutions for natural and built assets.
We are more than 34,000 people, in over 30 countries, dedicated to improving quality of life. Everyone has an important role to play. With the power of many curious minds, together we can solve the world’s most complex challenges and deliver more impact together.
Role description:
Supports project team by coordinating procurement, contract administration, purchase order management, vendor engagement, project controls, and documentation activities for capital and facilities projects. Acts as a liaison between project teams, vendors, procurement, finance, and site stakeholders to ensure timely project execution, accurate financial tracking, compliance with internal procedures, and effective project record management.
This role will be on site in Groton, CT or Andover, MA
Role accountabilities:
Procurement & Purchase Orders:
Coordinate purchase order requests, change orders, contract routing, requisition submissions, and procurement approvals for capital and operational projects.
Contract Administration:
Support contract execution activities, DocuSign workflows, vendor agreements, proposal reviews, and contract documentation management.
Vendor Management:
Serve as a point of contact for vendors and project teams regarding quotes, invoices, payment documentation, and project-related procurement requests.
Financial & Project Controls:
Review funding sources, WBS assignments, material groups, budget ownership, and project coding to ensure accurate financial tracking and reporting.
Requisition & Capital Tracking:
Maintain capital requisition trackers and PO status reporting for governance and leadership review processes. Update Non-CPA Capital Requisition Tracker
Project Coordination:
Support portfolio of regional projects simultaneously by coordinating requests among project managers, consultants, site teams, procurement, and finance stakeholders.
Document Management:
Maintain SharePoint repositories, project records, procurement files, and audit-ready documentation. Maintain file naming and retention standards.
Team Support & Training:
Provide coaching and guidance to project coordinators and team members on procurement procedures, contract workflows, coding standards, and documentation practices.
Qualifications & Experience:
We can only achieve our goals when everyone is empowered to be their best. We believe everyone's contribution matters. It’s why we are pioneering a skills-based approach, where you can harness your unique experience and expertise to carve your career path and maximize the impact we can make together.
You’ll do meaningful work, and no matter what role, you’ll be helping to deliver sustainable solutions for a more prosperous planet. Make your mark, on your career, your colleagues, your clients, your life and the world around you.
Together, we can create a lasting legacy.
Join Arcadis. Create a Legacy.
Our Commitment to Equality, Diversity, Inclusion & Belonging
We want you to be able to bring your best self to work every day. Our ambition is to be an employer of choice and provide a great place to work for all our people. We are an equal opportunity employer. We are dedicated to a policy of non-discrimination in employment on any basis including race, creed, color, religion, national origin, sex, age, disability, marital status, sexual orientation, gender identity, citizenship status, disability, veteran status, or any other basis prohibited by law.
Arcadis offers benefits for full time and part time positions. These benefits include medical, dental, and vision, EAP, 401K, STD, LTD, AD&D, life insurance, paid parental leave, reward & recognition program and optional benefits including wellbeing benefits, adoption assistance and tuition reimbursement. We offer nine paid holidays and 15 days PTO that accrue per year. The salary range for this position is $60,000 - $80,000. Actual salaries will vary and are based on several factors, such as experience, education, budget, internal equity, project and location.
We are more than 34,000 people, in over 30 countries, dedicated to improving quality of life. Everyone has an important role to play. With the power of many curious minds, together we can solve the world’s most complex challenges and deliver more impact together.
Role description:
Supports project team by coordinating procurement, contract administration, purchase order management, vendor engagement, project controls, and documentation activities for capital and facilities projects. Acts as a liaison between project teams, vendors, procurement, finance, and site stakeholders to ensure timely project execution, accurate financial tracking, compliance with internal procedures, and effective project record management.
This role will be on site in Groton, CT or Andover, MA
Role accountabilities:
Procurement & Purchase Orders:
Coordinate purchase order requests, change orders, contract routing, requisition submissions, and procurement approvals for capital and operational projects.
Contract Administration:
Support contract execution activities, DocuSign workflows, vendor agreements, proposal reviews, and contract documentation management.
Vendor Management:
Serve as a point of contact for vendors and project teams regarding quotes, invoices, payment documentation, and project-related procurement requests.
Financial & Project Controls:
Review funding sources, WBS assignments, material groups, budget ownership, and project coding to ensure accurate financial tracking and reporting.
Requisition & Capital Tracking:
Maintain capital requisition trackers and PO status reporting for governance and leadership review processes. Update Non-CPA Capital Requisition Tracker
Project Coordination:
Support portfolio of regional projects simultaneously by coordinating requests among project managers, consultants, site teams, procurement, and finance stakeholders.
Document Management:
Maintain SharePoint repositories, project records, procurement files, and audit-ready documentation. Maintain file naming and retention standards.
Team Support & Training:
Provide coaching and guidance to project coordinators and team members on procurement procedures, contract workflows, coding standards, and documentation practices.
Qualifications & Experience:
- Education: Bachelor’s degree in accounting, Finance, or related field required
- Experience: 3–5 years of accounting experience (procurement, change orders, contracting systems, processing contracts, invoice review), preferably in construction or project-based environments
- Technical Skills: Proficiency in accounting software and Microsoft Excel
- Analytical Skills: Strong ability to analyze financial data, identify trends, and provide actionable insights
- Attention to Detail: Accuracy in maintaining project financial records and preparing reports
- Communication: Effective verbal and written communication skills for collaboration with project teams, management and the client
- Problem-Solving: Ability to resolve financial discrepancies, budget variances, and accounting issues efficiently
- Organizational Skills: Strong ability to manage a portfolio of projects, deadlines, and complex accounting data
We can only achieve our goals when everyone is empowered to be their best. We believe everyone's contribution matters. It’s why we are pioneering a skills-based approach, where you can harness your unique experience and expertise to carve your career path and maximize the impact we can make together.
You’ll do meaningful work, and no matter what role, you’ll be helping to deliver sustainable solutions for a more prosperous planet. Make your mark, on your career, your colleagues, your clients, your life and the world around you.
Together, we can create a lasting legacy.
Join Arcadis. Create a Legacy.
Our Commitment to Equality, Diversity, Inclusion & Belonging
We want you to be able to bring your best self to work every day. Our ambition is to be an employer of choice and provide a great place to work for all our people. We are an equal opportunity employer. We are dedicated to a policy of non-discrimination in employment on any basis including race, creed, color, religion, national origin, sex, age, disability, marital status, sexual orientation, gender identity, citizenship status, disability, veteran status, or any other basis prohibited by law.
Arcadis offers benefits for full time and part time positions. These benefits include medical, dental, and vision, EAP, 401K, STD, LTD, AD&D, life insurance, paid parental leave, reward & recognition program and optional benefits including wellbeing benefits, adoption assistance and tuition reimbursement. We offer nine paid holidays and 15 days PTO that accrue per year. The salary range for this position is $60,000 - $80,000. Actual salaries will vary and are based on several factors, such as experience, education, budget, internal equity, project and location.
Salary : $60,000 - $80,000