What are the responsibilities and job description for the Warehouse Coordinator position at ARC Mechanical?
Job Type
Full-time
Description
Duties and Responsibilities:
Returns & Credit Management
Salary Description
$28-30/hr
Full-time
Description
Duties and Responsibilities:
Returns & Credit Management
- Manage all product and material returns from job sites, ensuring accurate recording and crediting.
- Track returns for material or warranty credit, updating the controller with the credit amount and date received.
- Process and inspect returned items promptly and efficiently.
- Facilitate communication between vendors and the organization, addressing queries and providing lists of materials and quantities for credit.
- Ensure all returns are accurately recorded in the company database (Spectrum) using credit/return purchase orders.
- Track deliveries of parts and notify the appropriate personnel of their arrival.
- Coordinate with Project Managers, warehouse staff, Inventory Department, and distribution teams as necessary.
- Issue tools and equipment requested by Project Managers and job site workers, maintaining accurate records for issuance and returns.
- Locate lost or misplaced tools and equipment.
- Receive, unpack, and store incoming tools and equipment, recording all necessary data in business operations software, label and tag items accordingly.
- Requisition stock to replenish tool inventory when items are damaged, worn, lost, or stolen, reporting to the Warehouse Operation Manager.
- Inspect tools and equipment for defects and wear upon return from job sites, reporting any damage to the Warehouse Operation Manager.
- Keep all tools and equipment clean and organized in designated locations.
- Perform clerical tasks as directed by the Warehouse Operation Manager.
- Interface with purchasing, receiving, and business operations software as needed.
- Conduct minor repairs, service, and lubrication of tools and equipment when necessary.
- Deliver tools or equipment to workers as required.
- Mark and identify tools and equipment using identification tags, stamps, or electric marking tools.
- Assist in coordinating vehicle swap-outs, including scheduling, tracking timelines, and communicating with field staff to minimize downtime
- Manage new hire vehicle assignments — matching available vehicles to new employees, ensuring proper documentation and handoff
- Oversee vehicle clean-out process for returning, transferred, or decommissioned vehicles (removing personal items, tools, and equipment before reassignment)
- Maintain key management system, including tracking key assignments, managing spares, and securing keys for vehicles in transition or storage
- Coordinate scheduled and unscheduled vehicle maintenance, including tracking service intervals, scheduling appointments, and following up on completion
- Support inventory tracking of fleet-related equipment (e.g., toolboxes, ladders, radios) tied to specific vehicles
- Flag and escalate compliance-related vehicle issues (inspections, registration renewals, recalls) to appropriate personnel
- Maintain a clean and sanitary operating environment, responsible for the cleanliness of the receiving area.
- Assist with general labor duties, including:
- Serving as backup logistics driver when needed.
- Performing warehouse duties such as sweeping, waste disposal, and organization.
- Strong attention to detail and ability to prioritize deadlines.
- Excellent communication and interpersonal skills.
- Proficient in Microsoft Office and database systems.
- Ability to work independently and as part of a team.
- Exceptional problem-solving skills.
- Valid driver’s license.
- Must be able to lift, carry, and move items weighing up to 50 lbs regularly.
- Frequent standing, walking, bending, and reaching throughout the workday.
- May be required to climb ladders or access high shelving to retrieve or store inventory.
- Must be able to perform tasks in a warehouse or shop environment, which may involve exposure to varying temperatures and noise levels.
- Periods of data entry and computer use are required.
- Reasonable accommodation may be made to enable individuals with disabilities to perform the essential functions.
- Eligible for healthcare benefits on Day 1 of employment:
- Medical, dental, vision, and prescription drug coverage
- Flexible Spending Account (FSA), Dependent Care Spending Account (DCSA)
- Health Savings Account (HSA)
- Company-paid Life Insurance; Supplemental Employee, Spouse, and Dependent Life
- Accident Hospital Indemnity
- Company-paid Short and Long-term Disability Insurance
- Pet Insurance
- Employer matched 401(k) saving plan (with Roth option)
- Weekly paycheck
- Generous paid holiday schedule (11 days per year)
- Paid time off (vacation sick time)
- Learning & Development programs
- Employee Referral Bonus Program
- Tuition Reimbursement
Salary Description
$28-30/hr
Salary : $28 - $30