BUSINESS OFFICE ASSISTANT

Summary:

The Accounts Receivable Data Entry Processor is responsible for entering all A/R receipts daily. The A/R poster will reconcile receipts with money in the bank, post to the correct patient accounts and print daily receipts report.

Essential Duties and Responsibilities:

The A/R data entry processor responsibilities include but are not limited to the following:

• Check bank daily deposit transactions against CPSI remits; write up daily money sheet and total all monies on the sheet.

• Gather credit card receipts, clinic receipts, print remittance advices for CPSI remits, print remittance advices for FPRS. (2 extra copies of totals page for depository ticket and our records)

• Post all credit card receipts, electronic remits from CPSI, mail payments and clinic receipts.

• Registration will total their receipts for the day and bring to data entry poster. Add those receipts to what has been posted from CPSI and mail, then total the days full receipts.

• Run credit cards for insurance payments, collect all credit card receipts and file in folder by date.

• Put all of our copies in blue binder.

• Make up a depository ticket for electronic remits, one for credit cards and one for checks (both private pay and insurance payments) and cash. Enter the totals from each depository ticket onto daily deposit transactions spreadsheet and when total reaches $100K give copy of spreadsheet to Accounts Payable. They will cut a check to be taken to the courthouse with the next days deposits.

• Scan receipts with remittance advice into AMH share drive and move scans into appropriate electronic folders.

• File all receipts in designated color folders.

Accountability:

Reports to the supervisor or manager as assigned.

Required Physical Demands:

• Keyboard/Dexterity: Frequently; 75% of the time
• Standing/walking: Frequently
• Color acuity (Must be able to distinguish and identify colors): Yes

Qualifications:

• High school diploma or equivalent GED
• Must be able to communicate effectively in English (verbal/written)
• Must have basic clerical skills; typing, filing, ability to communicate with others
• Ability to maintain composure when faced with difficult situations
• Must be able to handle confidential situations with tact
• Ability to work with computers, telephones, fax machines
• Must possess the ability to do multiple tasks simultaneously

Preferred Qualifications:

• Previous experience with medical terminology, basic ICD-10 and CPT coding
• Previous experience with Microsoft Office programs
• Previous experience in one or more of the following: insurance, billing, collections, accounts receivables and customer service in either a hospital or physician office setting