What are the responsibilities and job description for the Administrative Assistant position at Arbor Hill Development Corporation?
Summary of Responsibilities: This employee will fulfill receptionist duties; provide administrative support to the executive director; and, serve as relationship manager for the Agency.Duties and responsibilitiesGeneral
- Greets all guests, ensures they are comfortable while advising appropriate staff that guest is waiting
- Answers incoming calls on the office main line. Deal with inquires; re-directs calls as appropriate; and, initiate calls as needed
- Assists with report development
- Maintains chronological files of all incoming and outgoing mail
- Manages agency files
- Participates in maintaining a binder of current administrative procedures
- Helps to keep the office and waiting areas neat, and updates community information
- Special projectsAdministration
- Manages grant application process, including client intake and determining eligibility
- Create customer and vendor files
- Assist with monthly and annual reports
- Maintain/monitor schedules
- Assists with data entry and management of donor database, rent collections and agency communications
- Update and maintain AHDC Facebook Page and Website
- Manage Board documents and required updates Accounting
- Record tenant payment transactions for deposits and disbursements for repairs
- Track grant spending and prepare vouchers for reimbursements
- Manage Quick Book records for agency deposits and vendor payments
- Work closely with accountant to ensure accuracy of Quick Book entries and financial reports Qualifications
- Associates Degree from Regionally Accredited Institution- Business Administration or combination of relevant educational and professional experience. Five years preferred.
- Knowledge of MicroSoft Word, Quick Books, Excel and Outlook a must
- Customer friendly
- Strong oral and written communications skills
- Team player with excellent interpersonal skills
- Detail oriented Benefits: Paid Holidays,Annual leave & Sick Time Health: Medical, Dental & Vision