Executive Administrative Assistant - Payroll & Financial Admin

Work Arrangement: Hybrid - This position is expected to work onsite in the Philadelphia office three days per week.

Reports To: Vice President, Human Resources, Collegiate Hospitality

The LOB Executive Administrative Assistant, Payroll & Financial Administration, provides critical operational support to ensure accurate payroll processing, effective timekeeping administration, and timely invoice management across all eight regions within the line of business. This role serves as a key liaison between field operations, Payroll, and Accounts Payable teams, ensuring compliance, accuracy, and exceptional customer service while supporting business continuity and financial controls.

The ideal candidate is highly organized, detail-oriented, and capable of managing multiple priorities in a fast-paced environment while maintaining confidentiality and delivering high-quality administrative support.

Payroll Administration

• Review, edit, and process payroll transactions for associates across eight regions.
• Monitor and validate payroll data to ensure accuracy and compliance with company policies and payroll procedures.
• Track and maintain PTO, vacation, and paid leave records, providing regular reporting and follow-up as needed.
• Partner with managers and regional teams to resolve payroll-related issues in a timely manner.
• Assist with payroll corrections, adjustments, and documentation as required.

Financial Administration

• Process invoices and support payment coordination activities across the line of business.
• Ensure invoices are submitted accurately and within required timelines.
• Maintain organized financial records and support internal audit requests when needed.

Operational Support

• Serve as a liaison between operations, Payroll, Human Resources, Finance, and Accounts Payable teams.
• Respond to payroll and invoice inquiries, providing professional and customer-focused support.
• Support special projects and other administrative initiatives as assigned.

• Education & Experience

  • High school diploma or equivalent required; Associate's degree preferred.
  • 2 years of administrative, payroll, finance, human resources, or related experience preferred.
  • Experience working with payroll, timekeeping, or financial systems is preferred.

  Knowledge, Skills & Abilities

  • Strong attention to detail and commitment to accuracy.
  • Excellent organizational and time management skills.
  • Ability to manage confidential and sensitive information with discretion.
  • Strong customer service and relationship-building skills.
  • Effective verbal and written communication skills.
  • Proficiency in Microsoft Office Suite, including Excel and Outlook.
  • Ability to prioritize multiple tasks and meet deadlines in a fast-paced environment.

Our Mission

Rooted in service and united by our purpose, we strive to do great things for each other, our partners, our communities, and our planet.

At Aramark, we believe that every employee should enjoy equal employment opportunity and be free to participate in all aspects of the company. We do not discriminate on the basis of race, color, religion, national origin, age, sex, gender, pregnancy, disability, sexual orientation, gender identity, genetic information, military status, protected veteran status or other characteristics protected by applicable law.

About Aramark

The people of Aramark proudly serve millions of guests every day through food and facilities in 15 countries around the world. Rooted in service and united by our purpose, we strive to do great things for each other, our partners, our communities, and our planet. We believe a career should develop your talents, fuel your passions, and empower your professional growth. So, no matter what you're pursuing - a new challenge, a sense of belonging, or just a great place to work - our focus is helping you reach your full potential. Learn more about working here at http://www.aramarkcareers.com or connect with us on Facebook, Instagram and Twitter.