Director of Conference Planning

Job Description

The Director of Conference Planning will be responsible for executing the day-to-day functions of the conferencecenter meetings, including management of conference service staff, audio visual staff and interaction with client groups.

Job Responsibilities

• Manages assigned meetings with introductory calls, follow up with clients, coordination of details, and completionof accurate Event Orders on a timely basis.
• Develops assignment sheets, planning checklists and acts as senior liaison between conference planning, sales,the client and operations.
• Personally meets all clients upon arrival to finalize any arrangements and to orient the client to the facility andstaff. Ensures constant client communication to ensure a successful program.
• Ensures billing is correct before sent to client. Handles client billing questions efficiently and expediently.
• Ensures contract and BEO terms are executed according to plan and all fees charged accordingly.
• Prepares and submits for approval any purchase orders and invoices to be paid.
• Responsible for overall Profit & Loss statement of conference services division representing both revenue andcost segments and reporting on financial results and developing solutions to meet budgeted goals.
• Conducts tours of the property to client and outside vendors.
• Works with operating department managers to ensure client needs are met.
• Prepares annual performance reviews for team members, develops coaching and goals for success for allcolleagues.
• Supervises Conference Planning Manager/Audio Visual and set up staff.
• Maintain and update policies, procedures and contingency plans.
• Act as liaison for the conference center with vendors and client to ensure that the terms of maintenanceagreements are followed by all concerned.
• Projects and additional duties as assigned
  
  

Qualifications

• Minimum of one year experience in event planning or meeting planning.
• Planning, organizing and effective time management skills
• Experience with computer applications including but not limited to: Microsoft Office, Delphi, Opera or other property management systems. Other experience with sales based CRM applications
• Professional appearance and demeanor
• Ability to work effectively under pressure and meet established goals & objectives
• Able to work event based hours, including nights and weekends
• General financial acumen
  
  

About Aramark

Our Mission

Rooted in service and united by our purpose, we strive to do great things for each other, our partners, our communities, and our planet.

At Aramark, we believe that every employee should enjoy equal employment opportunity and be free to participate in all aspects of the company. We do not discriminate on the basis of race, color, religion, national origin, age, sex, gender, pregnancy, disability, sexual orientation, gender identity, genetic information, military status, protected veteran status or other characteristics protected by applicable law.

About Aramark

The people of Aramark proudly serve millions of guests every day through food and facilities in 15 countries around the world. Rooted in service and united by our purpose, we strive to do great things for each other, our partners, our communities, and our planet. We believe a career should develop your talents, fuel your passions, and empower your professional growth. So, no matter what you're pursuing - a new challenge, a sense of belonging, or just a great place to work - our focus is helping you reach your full potential. Learn more about working here at http://www.aramarkcareers.com or connect with us on Facebook, Instagram and Twitter.