Executive Administrative Assistant

Philadelphia, PA

Posted a day ago

Job ID: 639299

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• Administration
• Hourly and Seasonal

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Job Description

The Executive Assistant performs a wide variety of comprehensive administrative duties supporting the Senior Leadership Team. This position requires someone with a basic business background who is able to work independently, is a self-starter, able to respond in a matrixed, fast paced environment. The ideal individual must have the ability to multi-task while maintaining attention to detail and priorities, who takes pride in their work and seeks opportunities for career advancement.

Job Responsibilities

• This role is multi-layered that may support the functions of Finance, Payroll, Human Resources, DOT Compliance, Legal, Labor Relations, and other departments.
• Coordinate and lead special projects
• Proactively manage calendar to accommodate shifting priorities and independently schedule appointments including conference calls and video conferences
• Compose, prepare, and manage confidential correspondence, reports, and other complex business documents.
• Creates intricate presentations and schedules using PowerPoint and Excel.
• Arrange travel plans and compile itineraries and documents for travel and related meetings.
• Assist with budget, payroll, expenses, financial records and confidential files and issues
• Ability to be resilient, composed, and positive in the face of pressure and conflict
• Strong organizational skills with the ability to prioritize workload and work under minimal supervision, perform multiple tasks simultaneously and communicate with all levels of management
• Able to work independently yet as part of a team with the finance organization and with the other Executive Assistants
• Must have superior communication and organizational skills
• Exercise acute judgment when handling confidential matters
  
  

At Aramark, developing new skills and doing what it takes to get the job done make a positive impact for our employees and for our customers. In order to meet our commitments, job duties may change or new ones may be assigned without formal notice.

Qualifications

• Minimum of 5 years administrative experience, with experience supporting an executive level leader or business background working with executive leaders
• Requires an associate degree or equivalent experience
• Excellent written and verbal communication skills; highly refined ability to use discretion with regard to confidential information
• Advanced level skills in PowerPoint and all other aspects of MS Office Suite (Excel, Word, Outlook)
  
  

Education

About Aramark

Our Mission

Rooted in service and united by our purpose, we strive to do great things for each other, our partners, our communities, and our planet.

At Aramark, we believe that every employee should enjoy equal employment opportunity and be free to participate in all aspects of the company. We do not discriminate on the basis of race, color, religion, national origin, age, sex, gender, pregnancy, disability, sexual orientation, gender identity, genetic information, military status, protected veteran status or other characteristics protected by applicable law.

About Aramark

The people of Aramark proudly serve millions of guests every day through food and facilities in 15 countries around the world. Rooted in service and united by our purpose, we strive to do great things for each other, our partners, our communities, and our planet. We believe a career should develop your talents, fuel your passions, and empower your professional growth. So, no matter what you're pursuing - a new challenge, a sense of belonging, or just a great place to work - our focus is helping you reach your full potential. Learn more about working here at http://www.aramarkcareers.com or connect with us on Facebook, Instagram and Twitter.

Correctional Facilities

Pursue careers with

a depth of meaning.

We partner with correctional facilities to support incarcerated individuals and their families across the country. To us, this work is about so much more than serving food and maintaining facilities. We’re a deeply rooted part of inmates’ rehabilitative journeys. Whether you’re looking for a safe work environment or an opportunity close to home with the training you need to grow your experience, we’re here to help.

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