Procurement and office manager

Overview

We are seeking a dynamic and highly organized Procurement and Office Manager to lead our administrative operations and procurement processes. This vital role combines strategic vendor management, office administration, and team supervision to ensure seamless daily operations. The ideal candidate will thrive in a fast-paced environment, demonstrating exceptional organizational skills, strong communication abilities, and a proactive approach to problem-solving. Join us to help create an efficient, well-managed workplace that supports our team’s success and growth.

Responsibilities

• Oversee procurement activities, including sourcing vendors, negotiating contracts, and managing purchase orders to ensure cost-effective purchasing aligned with organizational needs.
• Creating Client Invoices
• Manage vendor relationships, ensuring timely deliveries, quality standards, and compliance with contractual agreements.
• Coordinate office operations such as scheduling meetings, managing calendars, filing documents, and maintaining office supplies inventory.
• Handle bookkeeping tasks; maintain accurate financial records including invoicing, expense tracking.
• Support human resources functions by assisting with onboarding, employee records management, confidentiality handling, and ensuring compliance with company policies.
• Maintain confidentiality of sensitive information while ensuring smooth communication across departments.
• Utilize Microsoft Office tools and Google spreadsheets for reporting, data analysis, and record keeping to support operational efficiency.

Skills

• Proven experience in office management combined with strong procurement background.
• Strong bookkeeping and accounting knowledge.
• Skilled in vendor management, contract negotiations, and budget oversight.
• Exceptional organizational skills with the ability to manage schedules efficiently using calendar management tools.
• Strong communication skills for client interaction, team collaboration, and front desk responsibilities.
• Ability to handle confidential information discreetly while maintaining high standards of professionalism.
• Excellent phone etiquette and customer service skills to foster positive internal and external relationships.

Join us as a Procurement and Office Manager to lead our administrative excellence! Your expertise will empower our organization’s growth while creating an engaging workplace environment where efficiency meets innovation.

Pay: $51,500.00 - $62,200.00 per year

Benefits:

• Flexible schedule

Work Location: In person

Salary : $51,500 - $62,200