What are the responsibilities and job description for the Executive Assistant position at Aquila Cellars?
Executive Assistant — Multi-Venture Operations & Personal Support
Location: Carbondale, CO (Roaring Fork Valley) | In-person with flexibility
About the Role
I wear several hats — winery partner, real estate broker/developer, community event producer, and a present partner and parent at home. I'm looking for a highly organized, discreet, and resourceful right hand to be the connective tissue across all of it. You'll bring order to competing priorities, protect my time, and make sure nothing falls through the cracks.
This is essentially a COO-level role for me and everything I do. It's a high-trust position for someone who thrives on variety, takes ownership, and wants a front-row seat to entrepreneurship, agriculture, and civic life in a place worth investing in.
Core Responsibilities
- Manage multiple email accounts and calendars across business, civic, and personal life
- Triage priorities, protect my time, and keep everything moving without dropping balls
- Oversee accounting and back-office organization, including weekly communication with our CPA
- Help run and manage multiple employees across ventures
- Coordinate logistics, follow-ups, and communications with partners, clients, vendors, and constituents
- Anticipate needs and solve problems before they reach me
What You Bring
- Driven, entrepreneurial, and eager to explore — you see this as a launchpad, not just a job
- Exceptional organization and the ability to context-switch without losing the thread
- Strong written communication and sound judgment about tone and priority
- Discretion and confidentiality — especially around civic, financial, and family matters
- Comfort with tools like Google Workspace, scheduling software, accounting platforms, and CRMs; quick to learn new systems
- A proactive problem-solver who takes ownership rather than waiting for instructions
- A genuine affinity for this valley and the kind of work that builds community
Nice to Have
- Familiarity with real estate, hospitality, event production, bookkeeping.
- Roaring Fork Valley roots or local knowledge
Pay: $65,000.00 - $75,000.00 per year
Benefits:
- Employee discount
- Flexible schedule
- Flexible spending account
- Paid time off
Work Location: Hybrid remote in Carbondale, CO 81623
Salary : $65,000 - $75,000