What are the responsibilities and job description for the Proposal Specialist position at Aquent?
- Must be on-site Mon-Fri
- Must have Construction, engineering, or architechture proposal experience.
Key Responsibilities
- Prepare and submit prequalification and bid proposal packages as requested.
- Establish and maintain file structures for project-specific Requests for Qualifications (RFQs) and bid proposals.
- Manage all client-provided RFQ documents, company responses, and final submission materials.
- Oversee proposal preparation, including scope details, resumes, project lists, organizational charts, and supporting collateral.
- Assist in developing deliverable lists, timelines, submission requirements, and coordination responsibilities.
- Collaborate with internal teams to design and develop PowerPoint presentations and proposal content.
- Work closely with the marketing team to implement tools and procedures ensuring consistent project documentation standards.
- Compile and maintain project data for use in press releases, project profiles, case studies, and web or print materials.
- Support coordination of media opportunities and trade show schedules with marketing staff.
- Bachelor’s degree in English, Marketing, Communications, or related field, or equivalent experience.
- Minimum 2 years of experience writing, editing, and preparing proposals or technical documentation.
- Project management experience preferred.
- Strong proficiency in Adobe Creative Suite; InDesign experience required.
- Experience with Unanet or Asana is a plus.
- Background in service or construction industries preferred.
- Excellent project management and time management skills with the ability to meet deadlines.
- Strong communication, writing, and proofreading skills.
- Ability to multitask and prioritize effectively.
- Proficiency in MS Office and MS Visio.
- 401(k) plan with generous company match and immediate vesting
- Comprehensive medical, dental, and vision insurance
- Annual performance-based bonus program
- Life and AD&D insurance, with voluntary coverage options
- Short- and long-term disability insurance
- Pre-tax flexible spending plans (health and dependent care)
- Paid parental leave, holidays, vacation, and personal time
- Professional development opportunities and membership support
- Employee wellness programs
We are a leading national mechanical, electrical, and plumbing (MEP) firm built on the foundation of great people and innovation.
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Salary : $80,000 - $85,000