Administrative Assistant | Front Desk Coordinator

Partnering with a leading and innovative organization dedicated to creating exceptional experiences, we are seeking a dynamic individual to join their team. This company is at the forefront of its industry, driven by a commitment to operational excellence and fostering a vibrant, supportive environment for its team members, guests, and partners.

Are you a master of organization with a passion for people? Imagine being the welcoming face and operational backbone of a thriving corporate environment. In this pivotal role, you won’t just be performing tasks; you’ll be shaping the daily experience for everyone who walks through the door, ensuring seamless operations and an atmosphere of warmth and efficiency. Your meticulous attention to detail and proactive approach will directly contribute to a positive and productive workspace, making a tangible impact on team morale and overall success.

• Here’s how you’ll make an impact:**
• Warmly welcome and professionally assist all guests, clients, and internal team members at the reception area.
• Collaborate closely with security teams to manage visitor tracking and ensure adherence to escort protocols.
• Orchestrate precise vendor interactions, upholding all company policies and procedural guidelines.
• Efficiently manage essential office functions, including mail distribution, supply procurement, and shipping coordination.
• Deliver exceptional customer service by promptly and courteously addressing internal service requests.
• Maintain impeccable standards for meeting rooms and collaborative spaces, coordinating with facilities for ongoing upkeep.
• Demonstrate fiscal responsibility through diligent oversight of office supplies, budgets, and inventory management.
• Thrive in a dynamic, active work setting, maintaining grace and professionalism in a non-desk-bound environment.
• Must-Have Qualifications:**
• A highly organized and personable approach to all interactions.
• Ability to lift and carry objects, equipment, or supplies ranging from light (under 10 lbs) to heavier items (up to 50 lbs or more).
• Capacity to move throughout the facility, including extensive walking, standing, and potentially climbing stairs or ladders for extended periods.
• Physical ability to bend, stoop, kneel, and crouch for tasks such as inspecting equipment, performing duties, and accessing low storage areas.
• Comfortable with both standing and sitting for extended periods, accommodating inspection/maintenance tasks as well as administrative duties.
• About Aquent Talent:** Aquent Talent connects the best talent in marketing, creative, and design with the world’s biggest brands. Our eligible talent get access to amazing benefits like subsidized health, vision, and dental plans, paid sick leave, and retirement plans with a match. More information on our awesome benefits! Aquent is an equal-opportunity employer. We evaluate qualified applicants without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, veteran status, and other legally protected characteristics. We’re about creating an inclusive environment—one where different backgrounds, experiences, and perspectives are valued, and everyone can contribute, grow their careers, and thrive.