Contract Administrator

Department:        Contract Administration

Reports to:          Supervisor, Contract Administration

FLSA Status:       Exempt

Salary Grade:       7

Prepared Date:    6/2010; 05/2021

Summary

Prepare bids, prepare and enter orders.  Negotiate and acknowledge contract orders, terms and conditions including dates, warranties, guarantees, insurance, and bonds.  Communicates with various Aqua departments and customers.

ESSENTIAL DUTIES AND RESPONSIBILITIES

1. Prepare and transmit sales proposals and bid packages by utilizing system databases and communicate with and is liaison with various Aqua departments.
2. Prepare and perform order entry including documentation requirements.
3. Communicate with various Aqua departments and customers to determine outcome of bids and contract compliance needs such as special warranties, bonds, insurance, and other special project requirements.
4. Negotiate and acknowledge contract orders, terms and conditions including dates, warranties, guarantees, insurance, and bonds.
5. Maintain project/order information databases and bond/certificate of insurance records.
6. Involvement in keeping Contract Admin S&M Index Procedures up to date.
7. Backup other domestic and International Contract Administrators
8. Other duties as assigned.

knowledge, skills and abilities

Must be computer literate and have familiarity with MS Office and Adobe Acrobat software.     Proficient typing skills and ability to operate a calculator, a copy/fax/scanner machine.

SUPERVISORY RESPONSIBILITIES

None

WORK ENVIRONMENT

Usual office working conditions with moderate noise such as computers and printers, telephones and copy machines.

Minimum qualifications

Associate Degree plus a minimum of 5 years of related training and experience or any equivalent combination of training and experience.  

CUSTOMERS

Internal - 60%        External - 40% 

                              Contractor – 80%
                               Owner – 10%
                               Engineer – 10%