What are the responsibilities and job description for the Front Desk Receptionist/Office Assistant position at Aptitude Inventory Measurement Service (AIMS)?
Job Summary
The ideal person for this role is patient with others, genuinely enjoys helping people, and is aware of how they appear to others. The ability to communicate clearly, carefully, and kindly is required to be successful in this position. The job requires being in-office and at the front window/desk so it is better for outgoing individuals. The hours are 7:45 a.m.-3:45 p.m., Monday through Friday. General office work (data-entry, filing, sorting, making copies, etc.) and assisting coworkers also is expected. The receptionist must be able to switch back-and-forth between assisting people and clerical activities without frustration. Hiring will take place as soon as an ideal candidate is found, and there is a strong possibility that the position will become permanent for the right individual. If you need to spend a significant amount of time taking breaks, on social media, performing hobbies, or managing personal / family responsibilities while working, this is not the position for you.
Responsibilities
- Arrive on-time and open the front-office every day
- Remain in-office for the duration of the shift
- Make an excellent first impression in-person, on the telephone, and via email
- Answer telephone calls when the phone is ringing. Return messages by telephone.
- Make appointments and call to remind clients of those appointments; manage cancellations and reschedule.
- Maintain organized filing systems and data entry records
- Support coworkers on projects that need assistance
- Provide general office support including photocopying, faxing, ordering supplies, and maintaining cleanliness of common areas.
Requirements
- Willingness to be trained in specific work methods and use them
- Follow specific instructions, without variation
- Customer-service driven communication
- Confidence in interacting with people of all ages, educational levels, and career backgrounds
Pay: $16.00 per hour
Application Question(s):
- Have you been convicted of a felony?
Education:
- High school or equivalent (Required)
Language:
- English (Required)
Shift availability:
- Day Shift (Required)
Work Location: In person
Salary : $16