What are the responsibilities and job description for the Project Controls Coordinator position at APTIM?
As the Project Controls Coordinator with APTIM, you will be responsible for the performance of all Project Administrative functions to ensure tasks are completed in an efficient and effective manner and in accordance with Company and Standard Operating Procedures. May be responsible for Project Administrative functions at multiple projects. Administrative Support for projects as required by the specific project(s) being supported.
This position will support the Fresh Kills Landfill Gas project on Staten Island and will require an onsite presence. In addition to the duties listed below, this position will be responsible for creating and managing client invoices to the City of New York which includes certified payroll.
Key Responsibilities:- Review daily work logs for content and completeness.
- Track and management of onsite construction equipment: maintenance, forecast assistance, etc.
- Track /reporting of Government GFP/GFE government furnished equipment as custodian per AMS-300-01-PR-40000
- Creation and processing of E-Requisitions for procurement
- Perform monthly accrual of project costs and revenue for accrual method accounting and forecast development
- Assist with Receipt, inspection of materials and 3-way match receiving
- Monitoring and Management of AP through TAP or APTIM Smart Viewer
- Coordinate site travel for field personnel
- Participate in Negotiation of contracts and agreements with vendors, subcontractors, and other external parties to secure the necessary periodic reporting data for cost status and forecasting.
- Perform daily and weekly cost/timekeeping tracking if warranted, including timesheet reconciliation.
- Comparing Contractor invoice submittals against final project quantities and against contractor agreed costs to their invoices.
- Review of Subcontractor invoices for content and accuracy.
- Perform timesheet audits.
- Perform expense report audits.
- Gathering, compiling, and reporting of contractor production data.
- Work with the Project Team to tie site completions to contractor invoice submittals.
- Perform or lead any high priority projects that come up day to day.
- Responsible for p-card and associated management of procurement, reconciliation process, including management of LVE purchases on p-card for Equipment Services group ownership per AMS-855-01-WI-00200.
- MS Excel proficiency required: running reports and extracting datasets for use in project analytics.
- Must have a minimum of 3-5 years experience
- Responsibly handle and protect confidential information.
- Ability to multi-task.
- Excellent interpersonal skills, self-motivated, and adaptable in a fast-paced, dynamic, deadline-driven environment.
- Strong written and oral communication.
- Strong time management and organizational skills.
- Familiarity with MS Outlook, Teams, Word, Excel and ERP Software.
- Requires problem solving and decision-making skills.
- Ability to identify and prioritize critical tasks.
- Ability to coordinate efforts with project personnel.
- Highly proficient in data entry and reconciling issues relating to costing and time entry.
- Uses time effectively; anticipates obstacles, adjusts priorities as needs change and keeps others informed of progress.
- Work independently with minimal Supervision, leads processes and tasks.
- Has full proficiency gained through job-related training and considerable work experience.
ABOUT APTIM
APTIM is committed to accelerating the transition toward a clean and efficient energy economy, building a sustainable future for our communities and natural world, and creating a more inclusive and equitable environment that celebrates the diversity of our communities. We specialize in environmental, resilience, and sustainability and energy solutions, as well as technical and data solutions, program management, and critical infrastructure. For every challenge our clients face, there is an opportunity for APTIM to innovate a fit-for-purpose solution that will raise your organization or community to a new standard of excellence.
What you can expect from APTIM:
- Work that is worthy of your time and talent
- Respect and flexibility to live a full life at work and at home
- Dogged determination to deliver for our clients and communities
- A voice in making our company better
- Investment into your personal and professional development
As of the date of this posting, a good faith estimate of the current pay range for this position is $low to $high Compensation depends on several factors including: experience, education, key skills, geographic location of the position, client requirements, external market competitiveness, and internal equity among other employees within APTIM.
Employee Benefits
APTIM Corporate is committed to providing an extensive range of benefits that protect and promote the health and financial well-being of our employees and their families through the APTIM Benefits Marketplace https://aptim.makeityoursource.com/.
- Medical, vision, and dental insurance: Through the marketplace, our employees can choose benefits from five metallic levels and 10 carriers to find the right benefits that work for them in their location.
- Life insurance
- Short-term and long-term disability insurance
- Paid holidays, vacation, and sick leave (eligibility based on company policy and applicable law)
- 401(k) APTIM offers three 401k plans through the Aon Pooled Employer Plan (PEP). The specific plan you are eligible for depends on the business unit you are in. The details of the largest plan are found here:
- APTIM 2025 401(k) Plan Features (makeityoursource.com)
- APTIM - Helpful Documents
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About APTIM - In Pursuit of Better