What are the responsibilities and job description for the Project Specialist position at Aptara?
Project Specialist
Hybrid role On-site 2 days a week
Start ASAP
Pay is $23 per hour plus benefits
Description
- Responsible for user liaison, system specifications, systems design, analysis, and project control. May also interact with Analysts and Programmers through implementation phases and occasionally assist in programming efforts. Serve as a vital link between the ultimate user and the computing resource.
- Typically possesses three or more years of experience.
- Good communication skills are a must
- Task-oriented
- Comfortable working with small to large-scale projects
- Seeks opportunities to excel and help others
- Desire to grow with the company because this position path will lead to other opportunities
- Participate in and document planning and evaluation meetings
- Prepare and distribute meeting minutes and other follow-up documentation as needed
- Able to juggle and prioritize numerous tasks from multiple projects in a fast-paced environment
- Assisting and working with clients in data preparation
- Ability to adapt quickly to changes in requirements and communicate with project teams
- Interact with other project resources and coordinate resources when needed
- Comfortable leading web and face-to-face training and meetings
Day-to-Day
Become a POC (point of contact) for our VM vendors, process invoices for their assigned vendors, track rejections, work with internal and external stakeholders to ensure our invoicing procedures are followed. Lead meetings with internal and external partners, utilize work management system datasets to analyze trends, and validate invoices.
- Ensure timely and accurate processing of invoices, maintaining adherence to established schedules and contractual obligations.
- Demonstrate a high attention to detail
- Apply advanced analytical and data interpretation skills to monitor, assess, and reconcile invoices
- Serve as the primary point of contact for assigned vendors, facilitating clear communication and the prompt resolution and follow up
- Collaborate effectively with internal teams to optimize workflows and support compliance with invoice processes
- Identity and recommend opportunities for process improvements to enhance the efficiency and effectiveness of the Vegetation Management
Required Skills/Attributes
- Proficiency with work management and financial systems (e.g., SAP, Ariba or similar platforms)
- Strong organizational and time management abilities
- Excellent written and verbal communication skills
- Ability to prioritize tasks and manage multiple deadlines efficiently
- Proactive problem-solving and critical thinking skills
- Experience in vendor management and relationship building
- Strong Excel and data analysis skills (e.g., pivot tables, VLOOKUP, data validation)
- Ability to work independently and as part of a team in a fast-paced environment
Desired Skills/Attributes
- Strong communication and follow-up
- Project/program management
- Utility experience
Pay: $23.00 per hour
Work Location: Hybrid remote in Pomona, CA 91768
Salary : $23