FusionPKG Administrative Business Assistant

Position Summary

We are seeking a highly organized, proactive, and resourceful Corporate Administrator & Office Manager to support the Office, while ensuring smooth day-to-day operations of the corporate office. This role requires exceptional communication skills, discretion, and the ability to manage multiple priorities in a fast-paced environment.

Key Responsibilities

Executive Support (Primary Focus)

• Provide high-level administrative support to the President, including calendar management, travel coordination, expense reporting, and meeting preparation.
• Act as a gatekeeper and liaison between leadership and internal/external stakeholders.
• Prepare and edit correspondence, presentations, and reports.
• Coordinate board meetings, leadership offsites, and confidential projects.
• Manage sensitive information with discretion and professionalism.

Office Management

• Oversee daily office operations, including supplies, vendor relationships, and facility maintenance.
• Serve as the point of contact for building management and office services.
• Ensure a welcoming and efficient office environment for employees and guests.
• Support onboarding logistics for new hires (workspace setup, access, etc.).

Corporate Administration

• Assist with internal communications and company-wide initiatives.
• Maintain corporate records, contracts, and compliance documentation.
• Support HR and Finance teams with administrative tasks as needed.
• Coordinate company events, meetings, and team-building activities.

Qualifications

• 5 years of experience in executive support, office management, or corporate administration.
• Strong organizational and multitasking skills with attention to detail.
• Excellent written and verbal communication.
• Proficiency in Microsoft Office Suite and collaboration tools (e.g., Teams).
• Ability to handle confidential information with integrity.
• Professional demeanor and customer service orientation.

Employment Status

This position is Temporary with the potential to transition into a Full-Time role based on business needs and performance. The role also carries the possibility of becoming a permanent position.

We are also open to considering an Independent Contractor arrangement for the right candidate.

Work Environment and Physical Demands

The work environment and physical demands represent those employees encounter while performing the essential functions of this job. The noise level in an office setting is usually quiet to moderate.

The employee is frequently required to be in a stationary position, regularly use the computer keyboard and mouse, and will view the computer monitor frequently. The employee is occasionally required to stand, walk, and reach with their hands. The employee is occasionally required to climb or balance, stoop, kneel, or crouch. The employee may occasionally lift and/or move up o 10 pounds. Reasonable accommodations may be made to enable individuals to perform essential job functions.

Be You. Be Aptar

Aptar is an equal opportunity employer. We believe that a diverse workforce is key to our success. We welcome applications from all members of society irrespective of age, sex, disability, sexual orientation, race, religion, or belief.