What are the responsibilities and job description for the Accounts Receivable Specialist position at Apres Nail?
Après Nail has innovated the nail market as the creator of Gel X. Our mission is to improve nail industry standards and the lives of nail artists by providing innovative products that help both them and their services thrive. Our nails are seen everywhere, from the Met Gala to the Oscars to your local nail salon. The Gel X revolution is real, and we're looking for our next great team member!
The Accounts Receivable Specialist is responsible for managing the full cycle of receivables operations, including daily cash application, e-commerce and marketplace transaction processing, customer onboarding, reconciliations, and cross-functional accounting support. This role works closely with the Senior Accounting Manager and collaborates with Sales, Customer Service, and other teams to ensure accurate, timely financial records. The ideal candidate brings over 3 years of AR or general accounting experience, is comfortable working in ERP systems (preferably NetSuite), and has a working knowledge of e-commerce and marketplace platforms. Proficiency in Excel and a proactive approach to process improvement and automation are strongly preferred.
Key Responsibilities
Cash Application: Post daily customer payments (ACH, checks, wire transfers, credit cards) across all channels and resolve payment discrepancies in a timely manner.
Bachelor’s degree in Accounting, Finance, or a related field preferred (or equivalent experience).
65,000 - 70,000 USD per year(Gale)
The Accounts Receivable Specialist is responsible for managing the full cycle of receivables operations, including daily cash application, e-commerce and marketplace transaction processing, customer onboarding, reconciliations, and cross-functional accounting support. This role works closely with the Senior Accounting Manager and collaborates with Sales, Customer Service, and other teams to ensure accurate, timely financial records. The ideal candidate brings over 3 years of AR or general accounting experience, is comfortable working in ERP systems (preferably NetSuite), and has a working knowledge of e-commerce and marketplace platforms. Proficiency in Excel and a proactive approach to process improvement and automation are strongly preferred.
Key Responsibilities
Cash Application: Post daily customer payments (ACH, checks, wire transfers, credit cards) across all channels and resolve payment discrepancies in a timely manner.
- E-Commerce & Marketplace Operations: Investigate and resolve sync issues for Amazon, Walmart, TikTok, Shopify, and other marketplace platforms; post transaction-level fixes and cash sales; upload settlement files; and accrue missing orders on a regular basis.
- Refunds & Credit Memos: Verify and process customer refunds from credit memos issued by Customer Service; post marketplace fees and return credits; and prepare ad hoc credit memos as needed.
- Customer Setup: Support new customer onboarding, including credit reference checks and resale permit collection; review AR aging reports and notify the Sales team of outstanding balances.
- Reconciliation & Cleanup: Assist with AR reconciliations and aging analysis; manage customer deposit account review and cleanup; and support the Accounting Manager with historical transaction cleanup on an ongoing basis.
- Commissions & Royalties: Calculate monthly commissions and route for management approval; calculate and report on royalty obligations as required.
- System & Process Support: Support NetSuite tasks including data imports and process testing; create CSV templates and tools to support ongoing process improvements and automation.
- Month-End Close & Audits: Provide support for month-end close activities and prepare documentation for internal and external audit requests.
- General Support: Contribute to accounting process improvements, ad hoc reporting, and other duties as assigned by the Senior Accounting Manager.
Bachelor’s degree in Accounting, Finance, or a related field preferred (or equivalent experience).
- 3 years of accounts receivable or general accounting experience, with demonstrated proficiency in AR processes.
- Experience with e-commerce or marketplace platforms (Amazon, Shopify, Walmart, TikTok, etc.) preferred.
- Experience with NetSuite or another ERP system preferred.
- Proficiency in Microsoft Excel (VLOOKUP, pivot tables, formulas) and other data analysis tools.
- Familiarity with AI tools or automation methods to improve accounting workflows is a plus.
- Strong attention to detail, accuracy, and organizational skills.
- Effective written and verbal communication skills with the ability to collaborate across teams.
- Ability to manage multiple priorities and meet deadlines in a fast-paced environment.
65,000 - 70,000 USD per year(Gale)