Executive Assistant

Why Work For Us?

APR Supply Co. is a fast-growing, family-owned distributor with 43 locations across Pennsylvania, New Jersey, Maryland, and Delaware. With a team of over 475 strong, we’re a premier supplier of plumbing, HVAC, and hydronic equipment

Our core values—Customer, Accountability, Excellence, and Results—guide everything we do. We’re committed to putting our customers first, and we’re proud of the passionate team that helps us do just that every day.

This is a full-time position which includes a competitive wage and our full benefits package. Our benefits package includes health insurance, vacation and sick days, 401K plan, and much more.

What You'll Do:

• Handles confidential information with the highest degree of professionalism with the ability to discuss personal and business matters discretely
• Serves as Executive Assistant to CEO, manages CEO’s email and calendar and assists keeping the CEO on schedule and ensuring time is allocated to the most critical business and personal commitments
• Serves as point of contact for Executive Leadership Team and completes administrative duties for the Weaver family
• Schedules meetings and screens/directs calls and responds to external and internal inquiries
• Manages business and personal travel for Executive Leadership Team and Company
• Analyzes tasks and projects requiring internal and external review, approvals and signatures, tracks and manages initiatives and projects and ensures completion by deadline
• Develops and creates complex and confidential reports and presentations
• Collects, interprets and analyzes data, troubleshooting, fact-finding and/or investigations areas requested and provides evidence-based recommendations for review and/or action
• Coordinates and manages meals for executive meetings, events, and working lunches as requested by the Executive Leadership Team
• Oversees executive office operations including supply inventory management, vendor coordination, and facilities needs to ensure a professional and efficient work environment for the Executive Leadership Team
• Facilitates communication and liaison activities for the Executive Leadership Team and the Weaver family to include events such as ELT/Spouse dinner and weekend social trip with spouse
• Compose a variety of internal and external email messages and confidential correspondence and arranges in-person appearances and appointments for the CEO and Executive Leadership Team
• Assists in Board Meeting preparation
• Create project plans for the Executive Leadership Team objectives and ensures they stay on target, identifies delays and opportunities
• Plans, coordinates, facilitates and participates in strategic level Senior Executive Leadership meetings, professional development sessions and events
• Represents and supports the Executive Leadership Team at meetings including quarterly offsites
• Coordinates agendas and creates minutes for Executive Leadership Team meetings, Board of Directors and family office meetings
• Performs other duties in support of the executive leadership as required

Required for Success:

• Ability to maintain confidentiality
• Strong organizational, multitasking and management abilities with a strong sense of urgency,
  initiative and ability to get the job done on time
• Knowledge of administrative procedures and practices and internal and external customer service
  principles and practices
• Knowledge and application of organizational and time management principles and project
  management principles
• Advanced knowledge of Microsoft Office Suite
• Ability to embrace IT technology
• Excellent written and verbal communication skills
• Strongly skilled in analyzing data and drawing conclusions, independent decision making and
  problem solving
• Ability to utilize AI effectively