What are the responsibilities and job description for the Event Coordinator position at Approved Fire Protection & Security- NJ?
Built for Stability
In an industry where change is constant, we remain committed to long-term growth, strong customer relationships, and consistent opportunity.
We’re looking for driven professionals who want to build lasting careers, not just short-term roles. If you’re looking for:
- A steady pipeline of business opportunities
- A supportive and team-driven culture
- Long-term growth and earning potential
- A company that values relationships and results
- A structured but flexible sales environment
About Us
Approved Fire Protection & Security is a full-service life safety company providing fire protection and security solutions to commercial, industrial, and municipal clients.
With decades of experience, we specialize in fire alarms, suppression systems, security systems, and ongoing service agreements. Our mission is to deliver reliable, compliant, and customer-focused solutions that protect people and property.
Position Overview
The Part-Time Event Coordinator is responsible for planning, organizing, and executing employee engagement activities and company events across all company locations. This role plays an important part in fostering a positive and engaging workplace culture through both small-scale monthly events and larger company-sponsored gatherings.
This individual will work closely with Operations and Human Resources to coordinate events that align with company goals, operational schedules, and employee engagement initiatives.
Work Environment & Expectations
- Based out of the New Jersey office with occasional travel to nearby company locations or event venues
- Flexible part-time schedule of approximately 25 hours per week
- Occasional early morning, evening, or event-day schedule adjustments may be required depending on event timing
Benefits
- Flexible Schedule
- Paid Time Off (PTO) Eligibility Based on Company Policy
- Opportunity for Growth Within the Organization
- Collaborative and Team-Oriented Work Environment
Why Join Us
This role is an important part of creating positive employee experience throughout the company. You will have the opportunity to directly impact company culture, employee engagement, and team collaboration while helping organize meaningful events and experiences for employees across all locations.
If you are organized, creative, and passionate about bringing people together, we encourage you to apply.
Requirements:Essential Duties and Responsibilities
Event Planning & Execution
- Coordinate and execute monthly employee engagement activities, including food trucks, ice cream trucks, pizza trucks, and similar events
- Plan and manage larger company-sponsored and family-inclusive events, such as company picnics, sporting events, and employee outings
- Source vendors, obtain pricing and quotes, and manage event logistics from start to finish
- Coordinate catering, entertainment, event materials, and on-site event support
- Ensure all events are executed professionally and efficiently
Scheduling & Coordination
- Schedule and coordinate alignment meetings across company locations
- Work with managers and department leaders to ensure events align with operational schedules and staffing needs
- Coordinate participation and communication between NJ, NY, and PA locations
Employee Engagement Support
- Partner with Human Resources on employee engagement initiatives and culture-building activities
- Assist with company-wide event communications and announcements
- Gather employee feedback following events to help improve future engagement efforts
Administrative & Operational Support
- Maintain and update the company-wide event calendar
- Track event budgets, expenses, and vendor information
- Assist with additional culture-building and employee appreciation initiatives as needed
Required Qualifications
- Previous experience in event planning, hospitality, office coordination, administrative support, or a related role preferred
- Strong organizational and time management skills
- Excellent communication and interpersonal skills
- Ability to manage multiple priorities and deadlines simultaneously
- Comfortable working cross-functionally with Operations and Human Resources teams
- Proficiency in Microsoft Office (Outlook, Excel, Word)
- Highly organized, detail-oriented, and resourceful
- Ability to work independently while maintaining strong