Accounts Payable Specialist

Who Are We: At Natural Systems Utilities, we are dedicated to providing sustainable, innovative solutions in the water and wastewater services industry. Specializing in the design, operation, and maintenance of utility systems, we prioritize environmental responsibility, reliability, and customer satisfaction. Join our team and be part of an organization that values teamwork, integrity, and a commitment to a sustainable future. 

SUMMARY: The Accounts Payable Specialist is responsible for accurately and efficiently processing accounts payable transactions, ensuring timely payments, maintaining vendor relationships, and supporting the overall accounting function. This role requires strong attention to detail, knowledge of accounting principles, and the ability to work collaboratively in a fast-paced environment.

DUTIES AND RESPONSIBILITIES:

• Process vendor invoices accurately and timely, including invoice coding, matching, and approvals
• Review invoices for accuracy, proper authorization, and compliance with company policies
• Assist with the preparation and process of the weekly payment runs (ACH, wire, and check payments)
• Must be able to work in a team environment, complete tasks in timely manner, and adhere to procedures and deadlines within an accounting environment 
• Reconcile vendor statements and resolve discrepancies or billing issues
• Maintain accurate and organized accounts payable records and files
• Respond to vendor inquiries and resolve payment-related issues professionally
• Assist with month-end and year-end closing activities related to accounts payable
• Ensure compliance with internal controls, accounting standards, and audit requirements
• Support process improvements and efficiency initiatives within the AP function

 QUALIFICATIONS 

• Associate’s or Bachelor’s degree in Accounting, Finance, or a related field (or equivalent experience)
• 2 years of accounts payable or general accounting experience
• Strong understanding of accounts payable processes and basic accounting principles
• Excellent attention to detail, organizational skills, and ability to meet deadlines
• Strong communication and problem-solving skills
• Experience in project-based accounting environment
• Familiarity with expense reporting systems and electronic invoice workflows
• Accuracy and attention to detail
• Time management and prioritization
• Ability to work independently and as part of a team
• Professional communication with internal and external stakeholders
• Proficiency with Microsoft Excel and accounting systems
  • Positive if the individual has Costpoint or Deltek product experience     

EQUIPMENT:

• Computer and/or tablet and other office productivity machinery, such as a copy machine, scanner, and computer printer.

What We Offer:

• Top-Tier Benefits: We offer comprehensive medical, vision, and dental insurance to keep you and your family healthy.
• Employer-Paid Basic Life Insurance: Your peace of mind matters, and we provide employer-paid life insurance to protect you and your loved ones.
• Disability Coverage: With both short-term and long-term disability coverage, you can feel secure knowing you're supported during difficult times.
• Tuition Reimbursement: We are committed to helping you enhance your career. NSU offers tuition reimbursement to support your ongoing education and professional development.
• Mentorship: At NSU, you're not alone. Our team includes experienced mentors who have been in the business for years, offering guidance and support every step of the way.
• Motivated Team: Join a team of passionate, driven individuals who are dedicated to making a real impact on the environment and the communities we serve.

Previously Requisition #1436

The above is intended to describe the general content of and requirements for the performance of this job. It is not to be construed as an exhaustive statement of duties, responsibilities or physical requirements. Nothing in this job description restricts management’s right to assign or reassign duties and responsibilities to this job at any time. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

Natural Systems Utilities provides equal employment opportunities (EEO) to all employees and applicants for employment without regard to race, color, religion, sex, national origin, age, disability or genetics. In addition to federal law requirements, NSU complies with applicable state and local laws governing nondiscrimination in employment in every location in which the company has facilities. This policy applies to all terms and conditions of employment, including recruiting, hiring, placement, promotion, termination, layoff, recall, transfer, leaves of absence, compensation, and training