Executive Assistant

Position Summary:

This role provides professional and administrative support for the executive team.

Success Factors:

Responsibilities:

• Proactively manages the calendar of multiple stakeholders, effectively resolving conflicts that arise in a professional manner. Serves as a gatekeeper to calls and calendar interruption.
• Manages all travel planning and expenses, coordinating schedules for executives to maximize time and create efficiencies
• Is the primary point of contact for arranging executive and company events. Partners with marketing for sales and customer events support and administration.
• Supports sales executive with project management and work in the salesforce system.
• Manages the companywide activities such as the Company Meetings, Lunch with the Executives, New Hire Meet the Executives, Ace Values Award Celebrations, Sales Excellence events and holiday celebrations.
• Manages Avalanche tickets and other customer gifts.
• Is the coordinator of Emerson Exchange in partnership with sales leadership to enroll selected participants, book travel and reserve hotels, arrange customer dinners and events.
• Leads projects on behalf of the executive team members.
• Prepares documents, presentations and other materials for the executive team.
• Supports confidential human resources functions.
• Is responsible for records management of MSA/contracts in the customer folder, maintains customer data, NAICS codes, salesperson account mappings. Is the owner of the Customer Agreement Folders across the organization.
• Serves as the backup to the reception and administrative team.
• Performs other duties and projects assigned.

Skills/Qualifications:

• Bachelor’s degree or equivalent experience.
• Minimum of 3 years’ experience supporting multiple executives at a time.

• Strong executive presence with high discretion and confidentiality
• Strong problem-solving capabilities and proactively anticipating requirements and potential problems, skillfully able to solve problems.

• Excellent organizational skills and ability to multi-task, prioritize, work at a fast pace, and meet deadlines during frequent interruptions.
• Demonstrates agility and flexibility as activities and priorities change

• Tactful communication at the highest level, internally and externally with strong listening skills.
• Strong attention to detail, accuracy, and thoroughness.
• Technically savvy, advanced clerical and PC skills include experience using Microsoft PowerPoint, Word, and Excel. Salesforce is a plus!

Working Conditions:

Includes working primarily in an office setting, with occasional assignments outside the office. This position may require a flexible schedule if there are training events or customers in the building on an occasional basis. The role is a full-time onsite position, working five days per week with office hours of 7:30AM to 4:30PM. Work outside of standard working hours will likely be required.

Physical Requirements: Sitting, standing, walking, talking, hearing, seeing, bending, stooping, lifting & carrying. Ability to sit for extended periods of time working on a PC. Ability to reach frequently with both hands and arms and operate standard office equipment. Ability to lift boxes of moderate weight ( /- 20 to 25 pounds) and carry them short distances.

This role resides on-site in Englewood Colorado.

Compensation:

$65,000 - $80,000 This position is eligible to participate in the profit-sharing program. Eligible for participation in profit sharing and standard employee benefits including Medical, Dental, Vision, Life, 401K, and supplemental insurances.

Applied Control believes that each job function makes a significant contribution to our success. The assigned responsibilities should not limit that contribution. Therefore, this position description is designed to outline primary duties, qualifications, and job scope but not limit the incumbent or the company to only the work identified. We expect that each employee will offer his/her services wherever and whenever necessary to ensure the success of our endeavors.

Benefits: Health, Dental, Vision, Life, AD&D, Flexible Spending Accounts, Health Savings Account, 401(k) plan with employer match, Paid Holidays and Paid Time Off (PTO).

About Us: At Applied Control, employees enjoy a collaborative, team environment where we celebrate success and recognize and reward accomplishments. Our expertise is backed by Emerson, a leader in global manufacturing and technology. With a team of highly skilled individuals developing unique cost-saving solutions for our clients in oil & gas, refining, power, life science, mining, chemical, food & beverage, and alternative fuels, we help the world run more efficiently.

Applied Control is an Equal Opportunity Employer

Behaviors

• Loyal: Shows firm and constant support to a cause
• Team Player: Works well as a member of a group
• Dedicated: Devoted to a task or purpose with loyalty or integrity
• Detail Oriented: Capable of carrying out a given task with all details necessary to get the task done well

Motivations

• Ability to Make an Impact: Inspired to perform well by the ability to contribute to the success of a project or the organization
• Goal Completion: Inspired to perform well by the completion of tasks
• Job Security: Inspired to perform well by the knowledge that your job is safe
• Self-Starter: Inspired to perform without outside help

Equal Opportunity Employer
This employer is required to notify all applicants of their rights pursuant to federal employment laws. For further information, please review the Know Your Rights notice from the Department of Labor.