What are the responsibilities and job description for the Administrative Assistant position at Applied Aerospace?
Brief Description
ABOUT APPLIED AEROSPACE:
Join the team that builds for the best. At Applied Aerospace, we design, fabricate, and test mission-critical aerospace components for leading innovators like SpaceX, NASA, Northrop Grumman, and Boeing. Every part we create reflects our relentless commitment to quality, reliability, and performance. Through precision engineering and purpose-driven innovation, we’re helping take aerospace technology to new heights — and we’re looking for talented individuals who want to be part of that journey.
Overview Of Position
We are seeking an Administrative Assistant to support the Business Development, Marketing, and Bids & Proposals teams. This role involves a mix of recurring administrative tasks and project-based work, with a strong focus on organization, and coordination. The ideal candidate is detail-oriented, proactive, resourceful, and adaptable to shifting priorities across the three divisions.
Essential Job Functions
This job description is intended to describe the general nature and level of work being performed. It is not an exhaustive list of all responsibilities, duties, or skills required. Employees may be required to perform other job-related duties as assigned, consistent with business needs and applicable law.
Due to the nature of our work and applicable U.S. export control laws, this position requires International Traffic in Arms Regulations (ITAR) eligibility. Only individuals who qualify as a “U.S. person” as defined by ITAR (U.S. citizens, U.S. permanent residents, refugees, or asylees), unless specified otherwise within job description, are eligible for employment.
Applied Aerospace & Defense (“AA&D”) is committed to equal employment opportunity. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, national origin, age, disability, veteran or military status, or any other characteristic protected by applicable federal, state, or local law.
Applicants who require reasonable accommodation for any part of the application or hiring process due to disability, medical condition, or other protected reason may contact the Human Resources Department. Requests will be reviewed in accordance with applicable law.
Where required by law, the applicable pay range and a summary of benefits and other compensation for this position will be provided.
ABOUT APPLIED AEROSPACE:
Join the team that builds for the best. At Applied Aerospace, we design, fabricate, and test mission-critical aerospace components for leading innovators like SpaceX, NASA, Northrop Grumman, and Boeing. Every part we create reflects our relentless commitment to quality, reliability, and performance. Through precision engineering and purpose-driven innovation, we’re helping take aerospace technology to new heights — and we’re looking for talented individuals who want to be part of that journey.
Overview Of Position
We are seeking an Administrative Assistant to support the Business Development, Marketing, and Bids & Proposals teams. This role involves a mix of recurring administrative tasks and project-based work, with a strong focus on organization, and coordination. The ideal candidate is detail-oriented, proactive, resourceful, and adaptable to shifting priorities across the three divisions.
Essential Job Functions
- CRM Database Management
- Maintain and update the CRM database, to ensure the accurate tracking of opportunities, bids in progress, customer details, and bookings.
- Enter new quote requests received from Business Development and Program Teams.
- Document & Compliance Management
- Route Signature Sheets for approval and conduct bi-annual audits to ensure compliance.
- Organize and manage electronic files to ensure accessibility and accuracy.
- General Administrative Support
- Manage a variety of ongoing administrative and project-based tasks across Business Development, Marketing, and Bids & Proposals.
- Take ownership of miscellaneous projects from start to finish, exercising judgment and autonomy in execution.
- Anticipate team needs, ask clarifying questions when details are limited, and propose solutions or options.
- Ensure tasks are completed accurately, efficiently, and on time while balancing shifting priorities.
- EXPERIENCE
- EDUCATION:
- Prior experience in an administrative or support role (preferably in a related field).
- Strong organizational skills and ability to manage multiple projects.
- Experience with CRM software is a plus.
- Proficiency in Microsoft Office (Word, Excel, Outlook, Access, PowerPoint).
- Excellent communication skills, both written and verbal.
- Ability to work independently and collaborate across teams.
- Detail-oriented with a proactive mindset.
- Resourcefulness and ability to anticipate needs, clarify details, and follow through on assignments.
This job description is intended to describe the general nature and level of work being performed. It is not an exhaustive list of all responsibilities, duties, or skills required. Employees may be required to perform other job-related duties as assigned, consistent with business needs and applicable law.
Due to the nature of our work and applicable U.S. export control laws, this position requires International Traffic in Arms Regulations (ITAR) eligibility. Only individuals who qualify as a “U.S. person” as defined by ITAR (U.S. citizens, U.S. permanent residents, refugees, or asylees), unless specified otherwise within job description, are eligible for employment.
Applied Aerospace & Defense (“AA&D”) is committed to equal employment opportunity. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, national origin, age, disability, veteran or military status, or any other characteristic protected by applicable federal, state, or local law.
Applicants who require reasonable accommodation for any part of the application or hiring process due to disability, medical condition, or other protected reason may contact the Human Resources Department. Requests will be reviewed in accordance with applicable law.
Where required by law, the applicable pay range and a summary of benefits and other compensation for this position will be provided.