What are the responsibilities and job description for the Bilingual Spanish Front Desk Receptionist's Needed position at AppleOne?
Growing and dynamic Non-Profit Organization is looking to hire Bilingual Spanish Front Desk Receptionist's
9 am – 5 pm
Monday to Friday
Approximately 3 months contract role, could go longer
Job Duties:
• Answers incoming phone lines, screens and routes calls as necessary, gives information to callers, takes messages, retrieves, records and delivers messages from after-hours answering machine, arranges and connects conference calls; greets, directs and assists visitors
• Monitors whereabouts and availability of office staff
• Sorts and routes incoming mail, prepares outgoing mail, arranges for special mail services (i.e., FedEx or UPS), monitors and distributes in-coming faxes; orders and distributes supplies
• Orders routine printing for office staff; provides light typing, filing, faxing, sorting/collating, envelope stuffing, photocopying and other similar tasks as needed or requested
• Maintains and updates general office rolodex and staff rosters, prepares check requests, completes and monitors billings; runs errands
• Maintains office and meeting room calendars, prepares conference and meeting rooms
• Opens/locks up office, and performs other similar routine clerical and light administrative support tasks
• Provides for a Welcoming environment for all incoming phone calls and visitors
• Maintain the appearance of the front office, including watering plants, keeping the kitchen clean and organized, make coffee, and ensure a regular supply of creamer, sugar, cups etc.
• Assists supervisor with managing filing system(s), billing records, correspondence, business documents, announcements/flyers and other records pertaining to general office management and functioning
• Works cooperatively with other staff to assure all elements for a successful program available as needed (office supplies, paperwork, room setup, equipment, inventory of stockroom etc.)
• As directed, perform, or assist other staff with performing light typing (35 wpm), retrieval and printing of computerized files and reports, filing, faxing, sorting/collating, envelope stuffing, photocopying, and other similar tasks as needed or requested.
• Keep agency directory updated (photo directory included)
• Maintain the appearance of the front office including but not limited to the kitchen, plants supply room, make coffee, and maintain an adequate amounts of supplies.
• Handle referrals, provide information to callers, trouble shoot resources and direct people to the appropriate person
Skills:
• Fluent in Spanish - spoken and written
• Must be able to bend, stoop, lift, and push up to 25 pounds or a regular basis, stand and move intermittently throughout the workday
• Models approach, mission and core values in all communication and correspondence.
• Proficient in Microsoft Word, Excel, and Outlook
• Great verbal communication skills, written communication and customer service
For immediate consideration, apply to this job posting and call the AppleOne Downtown Los Angeles office and ask for Azuri.
Equal Opportunity Employer / Disabled / Protected Veterans
The Know Your Rights poster is available here:
https://www.eeoc.gov/sites/default/files/2023-06/22-088_EEOC_KnowYourRights6.12.pdf
The pay transparency policy is available here:
https://www.dol.gov/sites/dolgov/files/ofccp/pdf/pay-transp_ English_formattedESQA508c.pdf
For temporary assignments lasting 13 weeks or longer, the Company is pleased to offer major medical, dental, vision, 401k and any statutory sick pay where required.
We are committed to working with and providing reasonable accommodations to individuals with disabilities. If you need a reasonable accommodation for any part of the employment process, please contact your staffing representative who will reach out to our HR team.
AppleOne participates in the E-Verify program in certain locations as required by law. Learn more about the E-Verify program.
https://e-verify.uscis.gov/web/media/resourcesContents/E-Verify_Participation_Poster_ES.pdf
We also consider for employment qualified applicants regardless of criminal histories, consistent with legal requirements, including, if applicable, the City of Los Angeles’ Fair Chance Initiative for Hiring Ordinance. Pursuant to applicable state and municipal Fair Chance Laws and Ordinances, we will consider for employment-qualified applicants with arrest and conviction records, including, if applicable, the San Francisco Fair Chance Ordinance. For Los Angeles, CA applicants: Qualified applications with arrest or conviction records will be considered for employment in accordance with the Los Angeles County Fair Chance Ordinance for Employers and the California Fair Chance Act.
#1002
Company Description9 am – 5 pm
Monday to Friday
Approximately 3 months contract role, could go longer
Job Duties:
• Answers incoming phone lines, screens and routes calls as necessary, gives information to callers, takes messages, retrieves, records and delivers messages from after-hours answering machine, arranges and connects conference calls; greets, directs and assists visitors
• Monitors whereabouts and availability of office staff
• Sorts and routes incoming mail, prepares outgoing mail, arranges for special mail services (i.e., FedEx or UPS), monitors and distributes in-coming faxes; orders and distributes supplies
• Orders routine printing for office staff; provides light typing, filing, faxing, sorting/collating, envelope stuffing, photocopying and other similar tasks as needed or requested
• Maintains and updates general office rolodex and staff rosters, prepares check requests, completes and monitors billings; runs errands
• Maintains office and meeting room calendars, prepares conference and meeting rooms
• Opens/locks up office, and performs other similar routine clerical and light administrative support tasks
• Provides for a Welcoming environment for all incoming phone calls and visitors
• Maintain the appearance of the front office, including watering plants, keeping the kitchen clean and organized, make coffee, and ensure a regular supply of creamer, sugar, cups etc.
• Assists supervisor with managing filing system(s), billing records, correspondence, business documents, announcements/flyers and other records pertaining to general office management and functioning
• Works cooperatively with other staff to assure all elements for a successful program available as needed (office supplies, paperwork, room setup, equipment, inventory of stockroom etc.)
• As directed, perform, or assist other staff with performing light typing (35 wpm), retrieval and printing of computerized files and reports, filing, faxing, sorting/collating, envelope stuffing, photocopying, and other similar tasks as needed or requested.
• Keep agency directory updated (photo directory included)
• Maintain the appearance of the front office including but not limited to the kitchen, plants supply room, make coffee, and maintain an adequate amounts of supplies.
• Handle referrals, provide information to callers, trouble shoot resources and direct people to the appropriate person
Skills:
• Fluent in Spanish - spoken and written
• Must be able to bend, stoop, lift, and push up to 25 pounds or a regular basis, stand and move intermittently throughout the workday
• Models approach, mission and core values in all communication and correspondence.
• Proficient in Microsoft Word, Excel, and Outlook
• Great verbal communication skills, written communication and customer service
For immediate consideration, apply to this job posting and call the AppleOne Downtown Los Angeles office and ask for Azuri.
Equal Opportunity Employer / Disabled / Protected Veterans
The Know Your Rights poster is available here:
https://www.eeoc.gov/sites/default/files/2023-06/22-088_EEOC_KnowYourRights6.12.pdf
The pay transparency policy is available here:
https://www.dol.gov/sites/dolgov/files/ofccp/pdf/pay-transp_ English_formattedESQA508c.pdf
For temporary assignments lasting 13 weeks or longer, the Company is pleased to offer major medical, dental, vision, 401k and any statutory sick pay where required.
We are committed to working with and providing reasonable accommodations to individuals with disabilities. If you need a reasonable accommodation for any part of the employment process, please contact your staffing representative who will reach out to our HR team.
AppleOne participates in the E-Verify program in certain locations as required by law. Learn more about the E-Verify program.
https://e-verify.uscis.gov/web/media/resourcesContents/E-Verify_Participation_Poster_ES.pdf
We also consider for employment qualified applicants regardless of criminal histories, consistent with legal requirements, including, if applicable, the City of Los Angeles’ Fair Chance Initiative for Hiring Ordinance. Pursuant to applicable state and municipal Fair Chance Laws and Ordinances, we will consider for employment-qualified applicants with arrest and conviction records, including, if applicable, the San Francisco Fair Chance Ordinance. For Los Angeles, CA applicants: Qualified applications with arrest or conviction records will be considered for employment in accordance with the Los Angeles County Fair Chance Ordinance for Employers and the California Fair Chance Act.
#1002
This company offers growth and a great group of people to work with.
Salary : $21