What are the responsibilities and job description for the Administrative Assistant role in Petaluma, CA position at AppleOne?
Payroll / Administrative Assistant
?? On-site in Petaluma, CA
?? Temp-to-Hire | Full-Time | Monday–Friday, 8:00 AM – 5:00 PM
?? Pay: $30.00/hr
?? Start Date: November 3, 2025
Company Overview
We are a well-established artisan tile and stone company known for high-quality installations and a commitment to craftsmanship. Our work blends traditional techniques with modern innovations and sustainable materials. As a second-generation business, we pride ourselves on professionalism and exceeding client expectations.
Position Summary
We’re seeking a proactive and detail-oriented Payroll / Administrative Assistant to support our team during an exciting rebuilding phase. This role is ideal for someone who thrives in a fast-paced, positive environment and enjoys being a key part of day-to-day operations.
Key Responsibilities
Administrative Support
Manage calendars, schedule meetings, and coordinate travel
Prepare and edit documents, reports, and presentations
Maintain office supplies and organize filing systems
Handle internal and external communications
Assist with company events and team activities
Payroll & HR Support
Process payroll for 52 employees, including time tracking and deductions
Maintain accurate employee records and data entry
Assist with benefits administration and invoice reconciliation
Generate payroll reports and respond to employee inquiries
Support onboarding and offboarding processes
Qualifications
2–3 years of administrative experience, including payroll support
Proficiency in Google Workspace or Microsoft Office
Experience with ADP is a strong plus
High attention to detail and confidentiality
Strong communication skills
Bilingual (Spanish/English) preferred
Equal Opportunity Employer / Disabled / Protected Veterans
The Know Your Rights poster is available here:
https://www.eeoc.gov/sites/default/files/2023-06/22-088_EEOC_KnowYourRights6.12.pdf
The pay transparency policy is available here:
https://www.dol.gov/sites/dolgov/files/ofccp/pdf/pay-transp_ English_formattedESQA508c.pdf
For temporary assignments lasting 13 weeks or longer, the Company is pleased to offer major medical, dental, vision, 401k and any statutory sick pay where required.
We are committed to working with and providing reasonable accommodations to individuals with disabilities. If you need a reasonable accommodation for any part of the employment process, please contact your staffing representative who will reach out to our HR team.
AppleOne participates in the E-Verify program in certain locations as required by law. Learn more about the E-Verify program.
https://e-verify.uscis.gov/web/media/resourcesContents/E-Verify_Participation_Poster_ES.pdf
We also consider for employment qualified applicants regardless of criminal histories, consistent with legal requirements, including, if applicable, the City of Los Angeles’ Fair Chance Initiative for Hiring Ordinance. Pursuant to applicable state and municipal Fair Chance Laws and Ordinances, we will consider for employment-qualified applicants with arrest and conviction records, including, if applicable, the San Francisco Fair Chance Ordinance. For Los Angeles, CA applicants: Qualified applications with arrest or conviction records will be considered for employment in accordance with the Los Angeles County Fair Chance Ordinance for Employers and the California Fair Chance Act.
#1143
?? On-site in Petaluma, CA
?? Temp-to-Hire | Full-Time | Monday–Friday, 8:00 AM – 5:00 PM
?? Pay: $30.00/hr
?? Start Date: November 3, 2025
Company Overview
We are a well-established artisan tile and stone company known for high-quality installations and a commitment to craftsmanship. Our work blends traditional techniques with modern innovations and sustainable materials. As a second-generation business, we pride ourselves on professionalism and exceeding client expectations.
Position Summary
We’re seeking a proactive and detail-oriented Payroll / Administrative Assistant to support our team during an exciting rebuilding phase. This role is ideal for someone who thrives in a fast-paced, positive environment and enjoys being a key part of day-to-day operations.
Key Responsibilities
Administrative Support
Manage calendars, schedule meetings, and coordinate travel
Prepare and edit documents, reports, and presentations
Maintain office supplies and organize filing systems
Handle internal and external communications
Assist with company events and team activities
Payroll & HR Support
Process payroll for 52 employees, including time tracking and deductions
Maintain accurate employee records and data entry
Assist with benefits administration and invoice reconciliation
Generate payroll reports and respond to employee inquiries
Support onboarding and offboarding processes
Qualifications
2–3 years of administrative experience, including payroll support
Proficiency in Google Workspace or Microsoft Office
Experience with ADP is a strong plus
High attention to detail and confidentiality
Strong communication skills
Bilingual (Spanish/English) preferred
Equal Opportunity Employer / Disabled / Protected Veterans
The Know Your Rights poster is available here:
https://www.eeoc.gov/sites/default/files/2023-06/22-088_EEOC_KnowYourRights6.12.pdf
The pay transparency policy is available here:
https://www.dol.gov/sites/dolgov/files/ofccp/pdf/pay-transp_ English_formattedESQA508c.pdf
For temporary assignments lasting 13 weeks or longer, the Company is pleased to offer major medical, dental, vision, 401k and any statutory sick pay where required.
We are committed to working with and providing reasonable accommodations to individuals with disabilities. If you need a reasonable accommodation for any part of the employment process, please contact your staffing representative who will reach out to our HR team.
AppleOne participates in the E-Verify program in certain locations as required by law. Learn more about the E-Verify program.
https://e-verify.uscis.gov/web/media/resourcesContents/E-Verify_Participation_Poster_ES.pdf
We also consider for employment qualified applicants regardless of criminal histories, consistent with legal requirements, including, if applicable, the City of Los Angeles’ Fair Chance Initiative for Hiring Ordinance. Pursuant to applicable state and municipal Fair Chance Laws and Ordinances, we will consider for employment-qualified applicants with arrest and conviction records, including, if applicable, the San Francisco Fair Chance Ordinance. For Los Angeles, CA applicants: Qualified applications with arrest or conviction records will be considered for employment in accordance with the Los Angeles County Fair Chance Ordinance for Employers and the California Fair Chance Act.
#1143
Salary : $30
