Office Manager

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Key Responsibilities

• Own and manage all office operations and administrative functions
• Coordinate calendars, scheduling, and travel arrangements for internal team members
• Serve as the front office presence (light reception duties, occasional visitors)
• Lead new employee onboarding logistics
• Maintain a clean, organized, and well-functioning office environment
• Provide administrative support including:
  
  
  

o Updating company website content o Researching opportunities and costs o Working in QuickBooks ________________________________________

• Drafting and editing press releases
• Supporting internal communications
• Coordinate tradeshows and events, including:
• Booking booths
• Coordinating attendee logistics and travel
• Oversee and support bookkeeping functions (:20%), including:
• Assisting a part-time accounting manager
• Supporting invoicing, tracking, and general financial organization
• Take initiative in driving team accountability (e.g., ensuring schedules are followed, leading office-wide organization efforts)
  
  
  

What We’re Looking For

• A proactive, high-energy self-starter who takes ownership and executes without constant direction
• Strong organizational skills with the ability to manage multiple priorities and keep others on track
• Detail-oriented with strong calendar and scheduling management skills
• Positive, team-oriented mindset with a willingness to roll up sleeves
• Ability to operate with discretion and professionalism in a confidential environment
  
  
  

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Required Qualifications

• 5 years of experience in office management, administrative operations, or similar role
• Experience with QuickBooks (hands-on, not just exposure)
• Proficiency in Microsoft Office (Outlook, Word, Excel)
• Experience coordinating logistics such as travel, events, or office operations
  
  
  

Equal Opportunity Employer / Disabled / Protected Veterans

The Know Your Rights poster is available here:

https://www.eeoc.gov/sites/default/files/2023-06/22-088_EEOC_KnowYourRights6.12.pdf

The pay transparency policy is available here:

https://www.dol.gov/sites/dolgov/files/ofccp/pdf/pay-transp_ English_formattedESQA508c.pdf

For temporary assignments lasting 13 weeks or longer, the Company is pleased to offer major medical, dental, vision, 401k and any statutory sick pay where required.

We are committed to working with and providing reasonable accommodations to individuals with disabilities. If you need a reasonable accommodation for any part of the employment process, please contact your staffing representative who will reach out to our HR team.

AppleOne Technical participates in the E-Verify program in certain locations as required by law. Learn more about the E-Verify program.

https://e-verify.uscis.gov/web/media/resourcesContents/E-Verify_Participation_Poster_ES.pdf

We also consider for employment qualified applicants regardless of criminal histories, consistent with legal requirements, including, if applicable, the City of Los Angeles’ Fair Chance Initiative for Hiring Ordinance. Pursuant to applicable state and municipal Fair Chance Laws and Ordinances, we will consider for employment-qualified applicants with arrest and conviction records, including, if applicable, the San Francisco Fair Chance Ordinance. For Los Angeles, CA applicants: Qualified applications with arrest or conviction records will be considered for employment in accordance with the Los Angeles County Fair Chance Ordinance for Employers and the California Fair Chance Act.

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