Property Administrator

Needs to have commercial property experience, not residential. Preferably class A.

Key Responsibilities:

• Welcome visitors to the management office and address their needs politely and efficiently.
• Answer and direct phone calls in a professional manner.
• Process invoices using Nexus, ensuring correct budget coding and timely payment.
• Track and correct work orders to bill tenants accurately.
• Prepare statements for miscellaneous charges and follow up with tenants on unpaid rent.
• Maintain files including tenant certificates of insurance and tenant contact info.
• Help resolve tenant service requests quickly and coordinate team responses.
• Report and document incidents that could lead to property or equipment damage.
• Coordinate maintenance services and manage vendor contracts.
• Handle incoming/outgoing mail and packages.
• Monitor and order office supplies and coordinate repairs of office equipment.
• Assist Property Manager, General Manager, and Chief Engineer with additional support tasks as needed.

Qualifications:

• High School Diploma required; bachelor's degree is preferred.
• Experience supporting a Commercial Property Management Team
• Experience in Microsoft Office, Excel, reception, work orders, certificates of insurance, tenant interaction, construction management, Angus, and AP/AR.
• Resourceful at identifying and working around obstacles and finding solutions
• Demonstrated commitment to customer service
• Excellent time management and organizational skills with a proven ability to meet deadlines.