What are the responsibilities and job description for the Operations Administrator position at Applebury Behavior Associates?
Description
Key Responsibilities
Education & Experience
We are seeking a detail-oriented operations administrator with excellent interpersonal and communication skills to manage the daily administrative tasks that support the operations department. The ideal candidate will possess experience in data systems, payroll processing, and operational support. This position is essential to ensuring the efficiency and overall effectiveness of the company’s operations. The role reports directly to both the Chief Operations Officer and the Chief Financial Officer.
Key Responsibilities
- Assist with payroll processing, including biweekly updates to employee files, including bonus and incentive payments, vacation and sick pay, and expense reimbursements.
- Compile and process employee documentation and records to ensure that the employee database remains current and accurate.
- Plan and coordinate company meetings and work-related events.
- Track inventory, including supplies for company events, coordinate deliveries, and manage vendor contracts.
- Conduct research, organize essential files, and draft supporting documentation for presentations, conferences, and meetings.
- Manage incoming correspondence, including emails, memos, faxes, and mail, with utmost discretion.
- Operate and maintain office equipment, including copiers, fax machines, and computers.
- Serve as the primary responder for troubleshooting company systems and collaborate with external vendors to address and resolve issues effectively.
- Obtain necessary approvals and signatures for contracts, vendor invoices, and any operational requests.
- Provide general support for operational improvement projects and initiatives.
Education & Experience
- Bachelor’s degree in business, business administration, or related field.
- At least 2 years of experience in an office or administrative support role.
- Strong time management and organizational skills, with the ability to work both independently and collaboratively.
- Ability to adapt to shifting priorities and efficiently transition between tasks as required.
- Proficient in computer applications and software, particularly the Microsoft Office Suite (Excel, Word, Outlook).
- Excellent verbal and written communication skills.
- High attention to detail and accuracy.
- Ability to handle confidential or sensitive information with discretion.