What are the responsibilities and job description for the Administrative & Billing Assistant position at Apple Roofing and Careers?
About Us
At Apple Roofing, our purpose is to build a sweeter experience - for our teammates, our customers, and our partners. We do this by putting people first, making it easy, and doing the right thing.
Role Overview
We are seeking a high-energy, detail-oriented, and accounting-savvy Administrative Assistant to join our team in our Fort Myers, FL office. This role is ideal for someone who brings strong organizational skills, a proactive mindset, and a genuine passion for supporting both administrative and financial functions. In addition to traditional front-office responsibilities, this role will support basic accounting tasks such as accounts payable/receivable, AIA billing, and bookkeeping. The ideal candidate is not only accurate and efficient with data but also thrives in a fast-faced, people-first environment where culture fit is just as important as capability.
What You'll Do:
Accurately and efficiently input company leads into our database.
Verify incoming lead data/emails for accuracy and completeness.
Answer and direct incoming phone calls to appropriate personnel or departments.
Greet visitors in a professional and friendly manner.
Provide general administrative support, such as filing, copying, and data entry.
Maintain the reception area to ensure it is clean, organized, and welcoming.
Monitor and manage office supplies and reorder as necessary.
Collaborate with internal departments to ensure data and records accuracy.
Assist with accounts payable and receivable processes.
Support accounting functions, including familiarity with AIA billing and basic bookkeeping.
Utilize or learn systems such as QuickBooks, Acculynx, and Sage Intacct (preferred but not required).
Identify areas for process improvement and make efficiency recommendations.
Prioritize and manage multiple tasks and deadlines effectively.
Perform other duties as assigned.
What We're Looking For:
High school diploma or equivalent; Associate’s or bachelor's in business or related field preferred.
1 years of experience in an administrative support or data entry role.
Experience in the construction or roofing industry is a plus but not required.
Proficient in Microsoft Office (Word, Excel, Outlook).
Familiarity with QuickBooks, Sage Intacct, and Acculynx is a plus.
Knowledge of accounting/bookkeeping and AIA billing is strongly preferred.
Strong organizational skills and attention to detail.
Excellent communication and interpersonal skills.
Strong phone handling and active listening skills.
Ability to manage and prioritize multiple tasks and deadlines.
Bilingual in English and Spanish is preferred but not required.
Why Apple Roofing?
Be part of a company that lives its core values: People First, Build Trust, Make It Easy.
Competitive pay and benefits package.
A positive, team-oriented culture with real career pathways.