What are the responsibilities and job description for the Operations Coordinator position at Apostles House?
We are looking for a responsible Operations Coordinator to perform a variety of administrative and clerical tasks. Duties of the Operations Coordinator include providing support to the Director of Residential Services and employees, assisting in daily office needs and managing our shelter's general operations.
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This position is broken down into two functions:
Operations
- Manages operational tasks under the direction of the Shelter Director
- Leads the project management workflow for assigned projects.
- Contributes to reports for internal and external stakeholders.
- Collaborates with Director to set procedures, policies, and processes.
- Identifies ways to increase revenue, decrease expenses, and improve efficiency.
- Handles logistical responsibilities, including [supply management, customer service, guest services, quality management, etc.
- Building walk throughs daily
- Work orders, Purchase orders and Daily log updates/completion
- Follows all federal, state, and local business laws and regulations and company policies.
Administrative
- Handling administrative requests and queries
- Planning meetings and taking detailed minute
- Answer and direct phone calls
- Organize and schedule appointments
- Write and distribute email, correspondence memos, letters, faxes and forms
- Assist in the preparation of regularly scheduled report
- Develop and maintain guests filing system
- Update and maintain office policies and procedures
- Order office supplies and research new deals and suppliers
- Maintain contact lists
- Provide support to visitors/volunteers
- Act as the point of contact for internal and external clients, partners, executive staff
- Execute billing
- Prepare paper work for DCA, DFAB, City inspections
Operations Coordinator Requirements:
- High school diploma/GED required.
- Bachelor's degree preferred ( Business Management, PR, HR)
- Experience in office management or an administrative role.
- Excellent communication and people management skills.
- Excellent organizational and time management skills.
- Proficiency in Microsoft Office.
- Ability to multitask and prioritize.
- Self-starter with strong problem-solving skills
- Prefer bilingual candidate (Spanish, Haitian Creole, Portuguese)
Job Type: Full-time
Pay: $21.00 - $23.00 per hour
Benefits:
- 401(k)
- Dental insurance
- Health insurance
- Paid time off
- Vision insurance
Work Location: In person
Salary : $21 - $23