What are the responsibilities and job description for the Document Management System // Digital Records Analyst - Information Governance position at APN Software Services, Inc?
Job Title - Information Governance & Digital Record Analyst (800597)
Length - 1 year Contract
Location - 3600 Midtown Drive, Tampa, FL 33607
POSITION CONCEPT
The Information Governance and Digital Records Analyst is responsible for supporting the legal and compliance requirements with respect to digital file and document management, records management policies and procedures for digital files and documents, and implementation and training regarding digital tools and governance frameworks for digital files and documents. This role ensures corporate records are stored electronically in a manner that complies with TECO Holdings, Inc. and its subsidiaries (the Company ) records retention management policies and procedures and applicable law and regulations, reducing risks relating to over- and under-retention of digital corporate records and data.
PRIMARY DUTIES AND RESPONSIBILITIES:
- Assist business units throughout the Company to implement digital tools as directed by the Legal Services Department to store, manage and dispose of digital files and records in compliance with Company records management policies and procedures and applicable laws and regulations, and provide ongoing support to business units with respect to continued compliance. (40%)
- Develop and provide training to business units throughout the Company regarding Information Governance and Digital Records Management compliance. (20%)
- Liaise with the Technology, Ethics & Compliance, and other departments to ensure alignment with related Company initiatives and projects regarding Data Governance, Compliance, Records Management and similar matters, in particular working closely with the Data Analytics and Cyber Security teams. (10%)
- Perform legal research, including but not limited to, searches on Westlaw, Lexis-Nexis, Practising Law Institute, and related sources. Incorporate the research into memoranda to the attorney for review and use. Draft and edit business and legal letters, memoranda and other correspondence, as well as routine legal documents. Utilize department s case management system, CounselLink. (10%)
- Assist with implementation and compliance with litigation/legal holds of digital records. (10%)
- Participate in cross-functional teams and develop areas of subject matter expertise as appropriate to support related company initiatives and opportunities to remain professionally challenged and engaged, e.g., data governance, records management, . Establish and maintain a network of internal subject matter experts to identify and improve business acumen and quality of communications. (10%)
SUPERVISION
Indirect Supervision: Provide project leadership as required.
RELATIONSHIPS
Key Internal:
Must effectively interact with TECO Holdings, Inc., and its subsidiaries, Officers, Senior Management, and team members across all companies at all levels.
Key External:
Must develop and maintain key relationships with vendors and service providers, consultants, industry contacts, law firms, and our experts.
QUALIFICATIONS
Education
Required:
Bachelor s Degree from a regionally accredited college in Business, Compliance, Law, Technology/Data, or any other related field of study.
Related Experience
Required:
Minimum of three (3) years of experience related to legal operations, compliance, information governance, records management, and/or a portion of the Duties & Responsibilities of this position.
Preferred:
Working in electric or natural gas utility industry; digital records management experience; working in the legal or compliance areas; project management experience or certification; or other experience related to the position is desirable.
Knowledge/Skills/Abilities
Required:
Excellent written, oral, and interpersonal communication skills including the ability to be familiar and maintain a working knowledge of the operations, standards, and procedures of TECO Holdings and its operating companies.
JOB RELATED DIMENSIONS
Building Organizational Relationships
Business & Job Knowledge
Communication/Presentation Skills*
Judgment*
Negotiation
Ownership & Excellence*
Produce Results*
Teamwork*
Work Safely*
* CORE Dimensions (Additional dimensions can be added, not to exceed three)
WORKING CONDITIONS
Occasional travel and flexibility to work outside normal business hours required.