OFFICE MANAGER-HOURLY

Office Manager Full Time

Position Purpose

The Office Manager is responsible for supporting the daily operations of the program and assists in all office duties

including: participating in Fiscal and Admin duties as directed, maintain site and employee files, conduct regular

audits on files for compliance, maintain tracking systems and participate in employee acquisition

and required documentation. The Office Manager is responsible for providing supervision to administrative staff

and oversight of administrative functions and activities of the office. A commitment to the RHD values should be

demonstrated as job duties are performed.

 Major Responsibilities

DIRECT DUTIES:

Staff Supervision

 Supervises clerical administrative staff – Administrative Assistants, File Clerks, and/or Receptionists.

 Maintain and track all staff training requirements and employee files according to program regulations.

Office Administration

 Purchase/order/distribute/maintain office supplies

 Complete and maintain forms, documents and records related to the participants, employees or the

program in a timely and effective manner.

 Answer office phone calls, relay messages to the appropriate individual, and check phone messages

regularly throughout the day

 Submit appropriate documentation to custodial department noting new admissions, moves, deaths, etc.;

follow-up with change forms as necessary

Fiscal Reporting

 Process all incoming accounts payable invoices and maintain vendor relationships.

 Assist in distributing and maintaining site funds

 Responsible for creating and maintaining participant financial tracking systems, including monthly General

Ledger review and submitting necessary adjustments.

Human Resources Support

 Provide administrative support to the Program Director for all employment-related activities including

payroll, staffing, new hire processing, training record retention, and any other processes directed by the

Program Director.

 All other duties as assigned

Job Qualifications and Competencies

Job Qualifications .

Education and Experience:

 High School diploma with five (5) years' related work experience

OR

 Associates Degree with three (3) years’ related work experience

OR

 Bachelors’ Degree with one (1) year of related work experience

 Valid driver’s license.

Job Competencies

 Effective Communication: Ability to clearly and respectfully communicate with residents,

families, staff, and external agencies. Demonstrates active listening and ensures transparency in

all interactions.

 Ethical Practice: Upholds confidentiality, integrity, and ethical standards in all interactions and

decisions, ensuring the rights and dignity of residents are prioritized.

 Leadership and Accountability: Provides clear direction to staff, models positive behaviors, and

takes responsibility for the success of the residential program. Holds self and team members

accountable for meeting expectations and standards.

 Collaboration: Works collaboratively with other professionals, families, and community partners

to ensure quality care and services are provided to residents.

 Cultural Humility: Demonstrates respect for and understanding of the diverse backgrounds,

needs, and perspectives of residents, staff, and families, fostering an inclusive and supportive

environment.

 Problem Solving and Conflict Resolution: Approaches challenges with a solution-focused

mindset, resolving issues in a fair and timely manner, while maintaining professionalism and

promoting a positive atmosphere.

 Adherence to Policies and Procedures: Ensures compliance with all regulatory and

organizational standards, maintaining a safe, respectful, and efficient residential environment.

Section 7: Physical Demands and Working Conditions

Network Functions Equipment/Machines: Physical Demands

 Maintain and abides by

OSHA requirements and

guidelines

 Observes all Fire and

Safety Policies and

Procedures

 Observes all Fiscal/Office/

HR Personnel Policies and

Procedures

 Observes all HIPAA Policies

and Procedures and

maintains confidentiality

 Attends all required and scheduled trainings and meetings

 Always maintain a professional demeanor and exercise good judgement in all areas of employment duties

 VEHICLE REQUIREMENTS

 Current driver’s license, driver registration and a functional vehicle

 EQUIPMENT OPERATIONS

 Telephone: Cellular - Multi-line, Calculator, Copier, Fax, Computer

 COMPUTER SOFTWARE APPLICATIONS

 Has knowledge of each program

 Knowledge of Office software programs

 Individual must be able to meet physical

requirements of the job:

 Sitting at a meeting table or desk –

 Lifting – 50lbs or more

Reaching – Lifting –

Bending – Standing –

Stooping – Twisting -

Climbing steps -

Driving a vehicle

 Environment(s) is modern, well-lit office facilities in multiple locations

 Multiple levels of stairs with access by elevator

 ACCIDENT, HEALTH HAZARD AND SECURITY KNOWLEDGE

 Bloodborne Pathogens, Right To Know, HIPAA, Security Acts, Fire & Safety

The statements on these pages reflect the general duties considered necessary to describe the principal

functions of the job as identified. These statements shall not be considered as the detailed description of all

the work requirements that may be inherent in the position. We rely on good judgement, common sense and

Teamwork.

From time-to-time you may be requested to perform other duties essential in the effective management of

this facility. Although these duties may not be identified in this written job description, you will be required

to perform such tasks, providing the proper training of such duties has been given to you. A well-trained and

cross-trained staff is essential in this organization. Your job knowledge in all areas of your field will benefit

both you and this organization.

Schedule Flexibility:

Please note that work schedules are subject to change based on business needs. Flexibility in working hours,

including evenings, weekends, and location may be required.

The more you know and the more areas you can work in this affiliate will add value to you, as a person, as

well as value and continued success of Inperium, Inc. & Family of Services.

Salary : $26