What are the responsibilities and job description for the Project Cost Coordinator position at APIC Solutions?
Are you organized, detail-oriented, and thrive managing high-volume financial transactions? APIC Solutions, a growing electrical and low voltage construction contractor, is seeking a Project Cost Coordinator to join our Operations team. In this critical role, you'll ensure that vendor invoices, purchase orders, and credit card transactions are accurately entered, properly coded, and efficiently processed through our ERP system and project cost platforms.
This is an ideal opportunity to develop expertise in construction accounting while working with a collaborative team dedicated to operational excellence.
What You'll Do
Accounts Payable Invoice Processing
- Process a high volume of vendor invoices with accuracy and efficiency
- Review invoices for completeness, appropriate documentation, and required approvals
- Match invoices to purchase orders, receipts, packing slips, and supporting documentation
- Identify and flag duplicate invoices, discrepancies, pricing errors, and missing documentation
- Code invoices to the correct company, job, phase code, department, and expense account
- Route invoices through established approval workflows
- Research and resolve invoice discrepancies with internal teams and vendors
- Monitor workflow status and follow up on outstanding approvals
Purchase Order Processing
- Create and maintain accurate purchase orders in the ERP system
- Ensure POs contain correct vendor information, job codes, descriptions, quantities, and pricing
- Review purchase requests for completeness and proper authorization before processing
- Process PO revisions, cancellations, and changes according to established procedures
- Coordinate with project teams and vendors to resolve discrepancies
- Maintain accurate open PO records to support project cost tracking
Credit Card Transaction Management
- Process and code company credit card transactions in the credit card management platform
- Review transactions for required receipts, documentation, and business purpose
- Accurately assign transactions to jobs, cost codes, departments, and general ledger accounts
- Match transactions to receipts and supporting documentation
- Follow up with cardholders regarding missing receipts or incomplete information
- Monitor transaction workflows to ensure timely approvals
Construction Job Costing
- Assign project costs to the appropriate job and cost code
- Develop understanding of electrical and low voltage construction cost structures
- Review transactions for correct job/cost coding before posting
- Coordinate with project teams to ensure accurate project financial reporting
- Understand how AP, purchasing, and credit card transactions impact job cost reports and project profitability
ERP & System Management
- Enter and maintain transactions in the ERP system with high accuracy
- Follow established data-entry, approval, and internal-control procedures
- Monitor workflow queues to ensure timely transaction processing
- Maintain organized electronic records and documentation
- Identify and escalate data-entry errors and process issues
- Participate in process improvement initiatives