What are the responsibilities and job description for the Project Manager Assistant (PMA) position at Apex Mechanical, LLC?
Position Overview
We are seeking a detail-oriented and proactive Project Manager Assistant (PMA) to support our Project Managers and field teams throughout all phases of construction. This role is critical to ensure smooth project execution through accurate documentation, coordination, and timely communication.
Key Responsibilities
Responsibilities
- Pre-Construction: Obtain and distribute plans, specifications, and schedules; assist with project setup process which includes badging, jobsite safety documents, permitting, and subcontractor contracts & purchasing.
- Submittals: Prepare, track, and submit submittals; maintain logs; verify equipment requirements; follow up with GC; provide field copies as needed.
- RFIs: Distribute, track, and follow up on RFIs; maintain updated records in Procore.
- Change Orders: Enter, track, and manage change orders in Procore and Spectrum; coordinate with GC and stakeholders.
- Closeout: Compile O&M manuals; collect as-builts, test reports, warranties, and related documentation; assist with owner training.
- General Support: Meeting scheduling, update plans, assist with invoice tracking, and attend job site visits with the PM.
Qualifications
- Follow tracking systems and protocol
- Experience in construction or project coordination (preferred)
- Ability to work both independently and as part of a team
- Familiarity with Procore, Spectrum, or similar construction management software
- Strong organizational and time-management skills
- Excellent written and verbal communication skills
- Ability to manage multiple tasks and meet deadlines
- Proficiency in Microsoft Office (Excel, Word, Outlook)
- Basic understanding of construction documents and processes is a plus
Why Join Us?
- Opportunities for growth and career advancement
- Competitive salary and benefits package
- Collaborative and supportive team environment
- Exposure to diverse and exciting construction projects
Pay: $20.00 - $26.00 per hour
Benefits:
- 401(k)
- Dental insurance
- Health insurance
- Paid time off
- Vision insurance
Work Location: In person
Salary : $20 - $26